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Subjects › Public Works › Purchasing, Bidding, and Contract Management Sourcebook

Updated 05/2011

Purchasing, Bidding, and Contract Management Sourcebook

Original Sourcebook is dated 2007. Revisions from August 2008 through current are marked: A = Added, R = Revised.

Contents

Purchasing Information
  A1    Purchasing and Bidding Chart for Local Agencies in Washington State
  A2   CRAB County Purchasing Flowchart
 R  A3   City of Yakima Purchasing Manual
  A4   Everett Purchasing and Surplus Property Guidelines
 R  A5   San Juan County Purchasing Code
  A6   City of Cheney Public Works and Purchasing Code
  A7   Poulsbo Official Newspaper Bid
  A8   Bid Advertisement Summary for Cities and Counties
  A9   Issaquah Commitment Authority Table
  A10   Piggybacking Presentation
  A11   Codes for Public Notice
 A  A12   Sequim Purchasing Procedures
 A  A13   Spokane Purchases of Goods and Services Under the Public Bid Limits
 A  A14   Seattle Protest Procedures
 A  A15   Agency Bid Limits Summary
 A  A16   Poulsbo Purchasing Manual
 A  A17   Spokane County Local Preference Information Summary
 A  A18   Kirkland How To Buy Chart
Uniform Exemptions Under RCW 39.04.280
  B1   RCW 39.04.280
  B2   Tacoma Emergency Contract Flow Chart
  B3   App K - Auburn Emergency Contracting Packet
  B4   Emergency Contract R&R Scenario
  B5   Sample Emergency Contracting/Purchase Code Sections
  B6   Bid Law Exemptions Presentation
  B7   Sole Source Policies and Forms
 A  B8   City of SeaTac - Market Conditions Resolution 07-006
 A  B9   City of Sequim - Market Conditions Resolution 2005-14
 A  B10   City of Sequim - Market Conditions Resolution 2007-12
 A  B11   City of Goldendale - Resolution 560
Vendor List Procedure Under RCW 39.04.190
  C1   RCW 39.04.190
  C2   City Of University Place Vendor's Guide To The City's Purchasing Process
  C3   City of University Place Vendors Application List Application
  C4   City of Yakima Bidder's Mailing List Application
 A  C5   Woodinville Vendor-SWR Resolution
 A  C6   Monroe Vendor List and SWR Resolution
Service, Small Works & Maintenance Contracts
  D1   City of Vancouver Sewer TV and Cleaning RFB
  D2   City of Vancouver Tree Pruning Services RFB
  D3   City of Everett Aerial Mapping RFB
  D4   City of Shoreline Street Sweeping Contract RFB
  D5   City of Yakima House Demolition RFB
  D6   City of Yakima Snow Removal RFB
  D7   Lynnwood Small Works RFP
Equipment, Supplies and Materials Contracts
  E1   City of Everett Gas Powered Riding Tee Mower
  E2   City of Port Angeles Material Bidding Procedures
  E3   Longview Backhoe Bid - 1999
  E4   Poulsbo Sewer Camera Bid -2000
Public Works Contracts - Before You Advertise
  F1   Before You Advertise
  F2   Issaquah Construction Administration Plan
  F3   Colorado Additive- Alternate Bid Language
  F4   Issaquah and Port Angeles Standard Filing Systems
  F5   Contract Documents Links and Resources
  F6   City Bidding Process from the MRSC Bidding Book - 2006
  F7   County Bidding Process from the MRSC Bidding Book - March 2007
  F8   Draft City of Tacoma Debarment Ordinance
  F9   Acceptance of Contract
 A  F10   Camas Project Tracking List
Public Works Contracts - Bidding
  G1   Reviewing Certificates of Insurance
  G2   Additional Insured and Indemnification Issues
  G3   Insurance and Indemnity Requirements
  G4   Insurance,  Bonds and Retainage
  G5   WCIA Insurance  Indemnity Requirements for Contracts
  G6   Construction Contracts Insurance Coverage
  G7   Construction Contract Documents
  G8   Contract Documents - Gretchen Johnson
  G9   Contract Documents Chart - KBA
  G10   Local Programs PS&E Checklist
  G11   Bid Opening and Protest Procedure Collection
 A  G12   Port of Everett Mandatory Responsible Bidder Criteria
 A  G13   Port of Everett Subcontractor Verification Form
 A  G14   Port of Everett Sample Bid Form
 A  G15   Community Transit Supplemental Bidder Responsibility Criteria
 A  G16   UW - Under 1M Advertisement for Bids
 A  G17   Issaquah Talus Park Bidder Qualifications
 A  G18   CPARB Bidder Responsibility Guidelines
 A  G19   Bainbridge Island Limited Public Works Process Contract
 A  G20   Washington State APWA GSPs for Supplemental Criteria
Public Works Contracts - Administration
  H1   Spokane Change Order Policy
  H2   Klickitat County Change Order
  H3   Change Orders - Mike Purdy
  H4   Change Orders and the State Auditor's Office
  H5   City of Lacey Change Order Forms
  H6   Change Orders: Friend or Foe?- G&O
 A  H7   Change Order Policy Summary
 A  H8   Practical Change Order Ideas
   Public Works Contracts - Closeout
  I1   Closeout and Claims Against Bond and Retainage
  I2   DOR Sales Tax & Retainage Guideline
  I3   'Trigger' Dates for Contract Closeout
  I4   City of Seattle Contractor Evaluation Program
  I5   Retainage Release Checklist - UW
  I6   MRSC Project Closure Guidelines 2007
  I7   Project Closure Guidelines and Contract Closeout Paperwork and Deadline Summary
  I8   Closeout Paperwork Time Limit
  I9   Sales and Use Tax Issues
  I10   Prevailing Wage Regulations
 A  I11   Prevailing Wage Notices - L&I
 A  I12   Delaware DFM Evaluation Forms
 A  I13   Camas Payroll Closeout Forms
Professional and Personal Services Contracting
 A  J1   Tempe AZ Construction Services Templates
 A  J2   UW - RFQ Advertisement Template
 A  J3   Spokane On-Call Surveying Services
 A  J4   Port of Olympia Professional & Personal Services Selection Suite
 A  J5   Port of Everett Personal Services Contract Procedures
 A  J6   Port of Everett Consultant Contract Tracking Templates
 A  J7   2010 APWA Preconference Workshop
  A/E Consultant Selection
  J7A: Workshop Flier and Handouts
  J7B: MRSC-APWA Contracting for Services Survey
  J7C: Winter 2010 Newsmagazine Article on QBS

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