Reimbursement of Travel Expenses

Contents

• Introduction
• Documents
  • Washington Ordinance Provisions
  • Washington Policies and Procedures
  • Other Documents

Introduction

Government officials and employees periodically need to travel from their home community to obtain training, provide testimony on behalf of their jurisdiction, meet with other officials and employees, as well as for other reasons. Travel is an expense. Recognizing that there is a public benefit associated with official travel, local jurisdictions seek to reduce the cost for those who travel on their jurisdiction's behalf. This page provides links to ordinances and policies that provide for travel reimbursements as well as to forms and information that can be used to help determine what can or should be reimbursed.

Documents

Washington Ordinance Provisions

• Bainbridge Island Ch. 2.60 - Reimbursement of Expenses
• Bremerton Ch. 2.74 - Travel Authorization and Expense Reimbursement
• Edmonds Sec. 2.25.050 - Travel authorization and expense reimbursement policies
• Everett Ch. 2.76 - Travel Expenses
• King County Ch. 3.24 () - Travel Authorization and Expense Reimbursement
• Pierce County Ch. 3.92 () - Reimbursement of Expenses
• Soap Lake Ch. 2.92 - Travel Expense Reimbursement Policy

Washington Policies and Procedures

• Kittitas County Travel Reimbursement Policy (), 01/2010
• Lacey Reimbursement for Expenses Incurred in Conduct of City Business (), 2005
• Mercer Island Employee/Personnel Handbook, 1996 - Employee Travel and Subsistence
• Poulsbo Administrative Policy/Procedure, 1997 - Reimbursement/Advance of Business Expenses
• Shelton
  • Travel Expense Reimbursement (), 06/2009
  • Request for Travel Form (), 03/2004
  • Conference/Travel Accounting Form (), 05/2010
• Spokane City Travel Policy and Procedures, 1997
• Tumwater
  • Travel Expenditure and Reimbursement Approvals (), 12/2006
  • Petty Cash Reimbursement Claim for Expenses Form ()

Other Documents

• Eating and Drinking at Public Expense (Memorandum) (), Office of the Attorney General, James K. Pharris, reprinted with permission, 05/14/1987
• Per Diem Rates for the Contiguous United States
• Per Diem Rates for Washingon State (), as of 10/01/2010
• Taxable Fringe Benefit Guide () - Training provided by the Internal Revenue Service on taxable employee fringe benefits related to travel and non-travel issues, 01/2007
• IR 2011-116 - IRS increases private vehicle mileage reimbursement amount to 55.5 cents per mile for 2012

Related MRSC Resources

MRSC Index - Reimbursement for expenses (including travel, meal, lodging) of elective and appointed personnel