Internet Usage and E-Mail Policies

Contents

• Articles
• Washington Policies
• Use of Personal E-mail Accounts and Public Records Policies
• Other Policies
• Related MRSC Pages
  • Electronic Public Records Retention
  • Public Records Disclosure
  • Social Media - Blogs, Tweets, Facebook, etc.

Articles

• Presentation - Toolkit for the Future(), Electronic Records Preservation, Washington State Archives, July 31, 2008
• Presentation - Washington State Archives partners with Association of County and City Information Systems (), July 31, 2008
• Workplace e-mail and Internet use: employees and employers beware, by Charles J. Muhl, Monthly Labor Review, February 2003

Washington Policies

City Policies

• Anacortes Use of Communication Systems (), 2009
• Bellevue Technology Resource Usage Policy and Work Rules (), 2011
• Bothell Electronic Communications Policy (), 2000
• DuPont Network, E-Mail and Internet Use Policy (), 2004
• Edmonds Communications Systems Usage Policy (), 2004
• Ellensburg Computer System, Internet and E-mail Policy (), Ellensburg Personnel Policies Manual (), effective 01/2010
• Federal Way Internet Use Policy (), 2002
• Lynnwood Computer Networks, Communication and Internet Use, 2000
• Mesa Internet Use Policy (), 2006
• Omak Computer Services Policies and Procedures, 2000
• Port Angeles Electronic Mail and Internet Use
• Port of Seattle Electronic Mail Policy (), 2004
• Puyallup City-owned Computer Hardware and Software Policy
• Redmond Technology Usage Plan (), 2009
• Seattle City-Owned Technology Resource Acceptable Use Policy ()
• Stanwood Electronic Mail Policy (), 2000
• Stanwood Internet Use Policy (), 2000
• Tumwater Information Technology Use Policy (), 2011
• Union Gap Computer System, Internet and E-Mail Use (), 2011
• Vancouver Electronic Communications Policy (), 2002
• Walla Walla Computer Policy (), 2005
• Woodland Internet and E-Mail Policies, 2001

County Policies

• Clallam County Use of Computers, Cell Phones, E-mail, Internet, and Other Communication Resources (), Policy 420, Clallam County Administrative Manual, revised 12/15/2009
• Okanogan County E-Mail Policy and Internet Access
• Walla Walla County Email Policy (), 2007
• Walla Walla County Internet Policy (), 2007

Use of Personal E-mail Accounts and Public Records Policies

• WAC 434-662-150, effective 01/01/2010 - E-mail management
• Five Issues You Should Consider Before You Decide to Use Your Personal Email Account or Personal Computer for Official Public Business (and five ideas to help ensure that use is transparent), by Steve DiJulio and Ramsey Ramerman, Foster Pepper PLLC, MRSC Council Commission Advisor, November 2008
• Bellevue Park and Community Services Department Memorandum (), from Terry Smith, Assistant Director to Park and Community Services Board, RE: Open Public Meetings Act, 01/10/2008 - See recommendations on archiving personal e-mail related to board business
• Bothell City Council Protocol Manual Sec. 5.05 (), State Public Disclosure Act, (C) Electronic Communications, 03/2009
• Clallam County Use of Computers, Cell Phones, E-mail, Internet, and Other Communication Resources (), Policy 420, Clallam County Administrative Manual, revised 12/2009 - See Sec. 6.4 - Forwarding of Electronic Mail; and Sec. 6.7 - Use of Non-County Email Accounts
• Mukilteo Council Rules Rule 11 - Communications (), 09/2009
• Monroe Ethics Board Draft Policy - E-mail for Appointed and Elected Officials () - Discusses use of personal e-mail accounts and public records; starts on page 4

Other Policies

• Albuquerque, NM EMail Usage Policy (2006) - Note that policy 12 is not consistent with Washington law
• Association of Information Technology Professionals Model Electronic Mail Policy
• Computer Professionals for Social Responsibility Sample Email and Voice-mail Policy
• Electronic Public Records Retention, MRSC
• Public Records Disclosure, MRSC