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RESEARCH TOOLS › SAMPLE DOCS › ORDINANCES › Ordinance No. 96-19
 
Bainbridge Island, WA Ordinance No. 96-19

Not an official copy.

Bainbridge Island, WA
Ordinance No. 96-19

AN ORDINANCE OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON, ADOPTING A SYSTEM FOR THE ISSUANCE, USE AND CONTROL OF CREDIT CARDS BY CITY OFFICIALS AND EMPLOYEES.

WHEREAS, the City finds use of retail gasoline credit cards essential for off hours operations of the City's emergency vehicles and convenient for the normal purchase of motor vehicle fuel under normal conditions; and

WHEREAS, the City has obtained and used such credit cards without major incident for several years; and

WHEREAS, the Washington State Legislature has enacted legislation which requires that any city with contracts for the issuance and use of credit cards adopt policies governing the distributor, authorization, credit limits, payment and control of such credit cards; now, therefore

THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON, DO ORDAIN AS FOLLOWS:

SECTION 1. A new section 2.60.080 is added to Chapter 2.60 of the Bainbridge Island Municipal Code to read as FOLLOWS:

2.60.080 Credit Card Use

    A. The Director of Finance shall implement and maintain a system for the distribution, authorization and control of credit cards issued to or for the benefit of the City and used by City officials and employees:

    1. Distribution. Credit cards may be distributed to those City officials and employees who, in the opinion of the Director or his designee, have job responsibilities which would cause their job performance to benefit by use of a credit card.

    2. Authorization and Control. The Director shall develop and implement guidelines and accounting controls subject to the approval of the Finance Committee of the City Council to ensure the proper usage of credit cards and credit card funds,

    3. Credit Limits. The Director shall set credit limits on each credit card issued subject to the approval of the Finance Committee; provided, that in no event shall such credit limit exceed 52,500 for any individual credit card nor shall the aggregate credit limit for all credit cards issued to or authorized for use by any one individual exceed $5,000.

    4. Payment of Bills. The Director shall establish and implement a written procedure or policies for the payment of all credit card bills subject to the approval of the Finance Committee

    5. Personal Charges Not Authorized. Personal charges may not be made with a City credit card. Any charges which cannot be properly identified or which are not properly allowed shall be paid promptly by the card user by check and, together with interest and all other charges made by the credit card company, shall constitute a prior lien against all amounts owed by the City to the card user until paid in full.

    B. The Director of Finance is authorized, subject to the approval of the Finance Committee, to adopt any additional procedures and policies necessary to implement the provisions of this section.

SECTION 2. This Ordinance shall take effect and be in force five days after its passage, approval, publication as required by law.

PASSED by the City Council this 18th day of April, 1996.

APPROVED by the Mayor Pro Tem this 19th day of April, 1996.

________________________
JANET K. WEST, Mayor

ATTEST/AUTHENTICATE:

________________________
SUSAN P. KASPER. City Clerk

APPROVED AS TO FORM:

________________________
ROD P. KASEGUMA, City Attorney

FILED WITH THE ClTY CLERK: March 14, 1996
PASSED BY THE CITY COUNCIL: April 18, 1996
PUBLISHED: April 24, 1996
POSTED: April 24, 1996
EFFECTIVE DATE: April 29, 1996