WAC 296-62-07631   Recordkeeping.  (1) Monitoring data for exempted employers.

     (a) Where as a result of the initial monitoring the processing, use, or handling of products made from or containing MDA are exempted from other requirements of this section under WAC 296-62-07601(2), the employer shall establish and maintain an accurate record of monitoring relied on in support of the exemption.

     (b) This record shall include at least the following information:

     (i) The product qualifying for exemption;

     (ii) The source of the monitoring data (e.g., was monitoring performed by the employer or a private contractor);

     (iii) The testing protocol, results of testing, and/or analysis of the material for the release of MDA;

     (iv) A description of the operation exempted and how the data support the exemption (e.g., are the monitoring data representative of the conditions at the affected facility); and

     (v) Other data relevant to the operations, materials, processing, or employee exposures covered by the exemption.

     (c) The employer shall maintain this record for the duration of the employer's reliance upon such objective data.

     (2) Objective data for exempted employers.

     (a) Where the processing, use, or handling of products made from or containing MDA are exempted from other requirements of WAC 296-62-076 under WAC 296-62-07601, the employer shall establish and maintain an accurate record of objective data relied upon in support of the exemption.

     (b) This record shall include at least the following information:

     (i) The product qualifying for exemption;

     (ii) The source of the objective data;

     (iii) The testing protocol, results of testing, and/or analysis of the material for the release of MDA;

     (iv) A description of the operation exempted and how the data support the exemption; and

     (v) Other data relevant to the operations, materials, processing, or employee exposures covered by the exemption.

     (c) The employer shall maintain this record for the duration of the employer's reliance upon such objective data.

     (3) Exposure measurements.

     (a) The employer shall establish and maintain an accurate record of all measurements required by WAC 296-62-07609, in accordance with Part B of this chapter.

     (b) This record shall include:

     (i) The dates, number, duration, and results of each of the samples taken, including a description of the procedure used to determine representative employee exposures;

     (ii) Identification of the sampling and analytical methods used;

     (iii) A description of the type of respiratory protective devices worn, if any; and

     (iv) The name, Social Security number, job classification, and exposure levels of the employee monitored and all other employees whose exposure the measurement is intended to represent.

     (c) The employer shall maintain this record for at least 30 years, in accordance with Part B of this chapter.

     (4) Medical surveillance.

     (a) The employer shall establish and maintain an accurate record for each employee subject to medical surveillance required by WAC 296-62-07625, 296-62-07627, and 296-62-07629, in accordance with Part B of this chapter.

     (b) This record shall include:

     (i) The name, Social Security number, and description of the duties of the employee;

     (ii) The employer's copy of the physician's written opinion on the initial, periodic, and any special examinations, including results of medical examination and all tests, opinions, and recommendations;

     (iii) Results of any airborne exposure monitoring done for that employee and the representative exposure levels supplied to the physician; and

     (iv) Any employee medical complaints related to exposure to MDA.

     (c) The employer shall keep, or assure that the examining physician keeps, the following medical records:

     (i) A copy of this standard and its appendices, except that the employer may keep one copy of the standard and its appendices for all employees provided the employer references the standard and its appendices in the medical surveillance record of each employee;

     (ii) A copy of the information provided to the physician as required by any sections in the regulatory text;

     (iii) A description of the laboratory procedures and a copy of any standards or guidelines used to interpret the test results or references to the information;

     (iv) A copy of the employee's medical and work history related to exposure to MDA.

     (d) The employer shall maintain this record for at least the duration of employment plus thirty years, in accordance with Part B of this chapter.

     (5) Medical removals.

     (a) The employer shall establish and maintain an accurate record for each employee removed from current exposure to MDA pursuant to WAC 296-62-07625, 296-62-07627, and 296-62-07629.

     (b) Each record shall include:

     (i) The name and Social Security number of the employee;

     (ii) The date of each occasion that the employee was removed from current exposure to MDA as well as the corresponding date on which the employee was returned to his or her former job status;

     (iii) A brief explanation of how each removal was or is being accomplished; and

     (iv) A statement with respect to each removal indicating the reason for the removal.

     (c) The employer shall maintain each medical removal record for at least the duration of an employee's employment plus thirty years.

     (6) Availability.

     (a) The employer shall assure that records required to be maintained by WAC 296-62-076 shall be made available, upon request, to the director for examination and copying.

     (b) Employee exposure monitoring records required by WAC 296-62-076 shall be provided upon request for examination and copying to employees, employee representatives, and the director in accordance with the applicable sections of WAC 296-800-170.

     (c) Employee medical records required by this section shall be provided upon request for examination and copying, to the subject employee, to anyone having the specific written consent of the subject employee, and to the director in accordance with Part B of this chapter.

     (7) Transfer of records.

     (a) The employer shall comply with the requirements involving transfer of records set forth in chapter 296-802 WAC.

     (b) If the employer ceases to do business and there is no successor employer to receive and retain the records for the prescribed period, the employer shall notify the director, at least ninety days prior to disposal, and transmit the records to the director if so requested by the director within that period.



[Statutory Authority: RCW 49.17.010, 49.17.040, 49.17.050, and 49.17.060. 04-10-026, § 296-62-07631, filed 4/27/04, effective 8/1/04. Statutory Authority: RCW 49.17.010,[49.17].040 , and [49.17].050. 01-11-038, § 296-62-07631, filed 5/9/01, effective 9/1/01. Statutory Authority: Chapter 49.17 RCW. 93-04-111 (Order 92-15), § 296-62-07631, filed 2/3/93, effective 3/15/93.]