WAC 182-04-040   How do I make a public record request?  In accordance with the requirements of chapter 42.56 RCW that agencies prevent unreasonable invasion of privacy, and to protect public records from damage or disorganization, and to prevent excessive interference with essential functions of the agency, public records may be inspected, or copies of such records may be obtained by the public, by using the following procedures:

     (1) Public record requests should be made in writing. The HCA accepts written public record requests made in person or sent by e-mail, fax, or mail. To assist members of the public to make a formal request, forms are available on the HCA web site or by contacting the public records officer. A request need merely identify with reasonable certainty the record sought to be disclosed.

     (2) If the HCA form is not used, the public record request should be in writing and include all of the following information:

     (a) The name and contact information of the person requesting the record;

     (b) The calendar date on which the request was made;

     (c) A statement that the requested records are not to be used for commercial purposes; and

     (d) A detailed description of the record requested sufficient to make it identifiable.

     (3) In all cases in which a member of the public is making a request, the public disclosure officer or staff member will assist to appropriately identify the public record requested, if necessary.



[Statutory Authority: RCW 41.05.160, 42.56.040, and 70.02.050. 10-18-051 (Order 10-01), § 182-04-040, filed 8/27/10, effective 9/27/10. Statutory Authority: RCW 41.05.160. 97-21-125, § 182-04-040, filed 10/21/97, effective 11/21/97; Order 01-77, § 182-04-040, filed 8/26/77.]