WAC 173-03-060   How do I request a public record?  (1) All requests for inspection or copying made in person at a department office shall be made on a form substantially as follows:

REQUEST FOR PUBLIC RECORDS

Date of Request . . . . . . . . . . . . Time of Request . . . . . . . . . . . .
Name . . . . . . . . . . . .
Address . . . . . . . . . . . .
. . . . . . . . . . . .
Description of Records:
. . . . . . . . . . . .
. . . . . . . . . . . .
. . . . . . . . . . . .

I understand that if a list of individuals is provided me by the Department of Ecology, it will neither be used to promote the election of an official nor promote nor oppose a ballot proposition as prohibited by RCW 42.17.130 nor for commercial purposes nor give or provide access to material to others for commercial purposes as prohibited by RCW 42.17.260(9).


I understand that I will be charged the amount necessary to reimburse the department's cost for copying.



. . . . . . . . . . . .

               Signature
Number of pages to be copied . . . . . . . . . . . .
 
Number of copies per page . . . . . . . . . . . .
 
Charge per copy $ . . . . . . . . . . . .
 
Special copy work charge $ . . . . . . . . . . . .
 
Staff time charge $ . . . . . . . . . . . .
 
Total charge $ . . . . . . . . . . . .

     (2) You may request records in person at a department of ecology office between the hours of 8:00 a.m. to 12:00 noon and 1:00 p.m. to 4:30 p.m., Monday through Friday, excluding legal holidays.

     (3) If you make your request by mail, your request must contain the following information:

     (a) The name and address of the person making the request and the organization the person represents;

     (b) The time of day and calendar date on which the person wishes to inspect the public records;

     (c) A description of the public records requested;

     (d) A statement whether access to copying equipment is desired;

     (e) A phone number where the person can be reached in case the public records officer or designate needs to contact the person for further description of the material or any other reason.

     (f) A statement that the record will not be used for commercial purposes.

     (4) The department must receive all requests at least five business days before the requested date of inspection to allow the public records officer or designee to make certain the requested records are available and not exempt and, if necessary, to contact the person requesting inspection. The department will process all requests in a timely manner. However, large requests or requests for public records maintained offsite may require more than five business days to prepare. The department will respond to your request within five business days of receiving it, by either:

     (a) Providing the record;

     (b) Acknowledging that the department has received the request and providing a reasonable estimate of the time the department will require to respond to the request; or

     (c) Denying the public record request.

     Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. In acknowledging receipt of a public record request that is unclear, the department may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the agency need not respond to it.

     (5) The department may in its discretion fill requests made by telephone or facsimile copy (fax).



[Statutory Authority: RCW 42.17.250. 98-16-052 (Order 98-12), § 173-03-060, filed 7/31/98, effective 8/31/98. Statutory Authority: RCW 42.17.250 - 42.17.340 and 1992 c 139. 92-20-116 (Order 92-37), § 173-03-060, filed 10/7/92, effective 11/7/92. Statutory Authority: RCW 43.17.060 and 42.17.260. 90-21-119 (Order 90-37), § 173-03-060, filed 10/23/90, effective 11/23/90. Statutory Authority: RCW 42.17.250 - 42.17.340. 78-02-041 (Order DE 77-35), § 173-03-060, filed 1/17/78.]