WAC 172-09-060
Designation of public records officers. (1) In accordance with the requirements of Initiative 276, insofar as such initiative requires state agencies to adopt and enforce reasonable rules and regulations to provide full public access to official records while yet protecting the same from damage and to prevent excessive interference with essentials of the agency, all public records at the college shall be in the charge of persons holding positions as records officers.
(2) Overall responsibility for coordinating responses to requests for examination of public records shall be the responsibility of the person known as the "public records officer." The person holding such position will be headquartered in the administration building of the college; his exact location and name can be determined by inquiring at the office of the president of the college.
(3) Those persons reporting directly to the "public records officer" with other responsibilities relative to public records are:
(a) A "college records officer" who shall be responsible for compiling and maintaining the index required by Initiative 276;
(b) A "policy records officer" who shall be located in the office of the president of the college;
(c) A "civil service personnel records officer" who shall be the personnel director of the college;
(d) A "faculty personnel records officer" who shall be the vice president for academic affairs or his designee; and
(e) An "administrative personnel records officer" who shall be located within the office of the president and reporting directly to the president.
(f) Any other position designated in writing by the president. Such designation shall be available at the office of the president.
(4) In any cases where a question arises as to whether a given public record is a responsibility of one records officer or the other, the determination of such ministerial responsibility shall be made by the public records officer, or the president of the college.
[Order 73-1, § 172-09-060, filed 1/23/73.]