WAC 148-280-055   Record of access.  (1) The school shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student.

     (2) The school shall maintain the record with the education records of the student as long as the records are maintained.

     (3) For each request or disclosure the record must include:

     (a) The name of the party who had requested or received information;

     (b) The date access was given; and

     (c) The legitimate interest or purpose the party has in requesting or obtaining the information.

     (4) If the party receiving personally identifiable information makes further disclosures of the information on behalf of the school, the record must include:

     (a) The names of additional parties to which the receiving party may disclose the information; and

     (b) The legitimate interests under WAC 148-280-040 which each of the additional parties has in requesting or obtaining the information.

     (5) Subsection (1) of this section does not apply if the request was from, or the disclosure was to:

     (a) The parent or adult student;

     (b) A designated school official with a legitimate educational interest under WAC 148-280-040 (1)(a);

     (c) A party with written consent from the parent or adult student;

     (d) A party seeking directory information; or

     (e) A party seeking or receiving records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.



[Statutory Authority: RCW 72.40.011. 03-20-014, § 148-280-055, filed 9/22/03, effective 10/23/03. Statutory Authority: RCW 72.40.022 and 20 U.S.C. §§ 1232(g), 1412 (2)(D), 1414 (a)(1)(B) and 1417(c). 90-16-018, § 148-280-055, filed 7/19/90, effective 8/19/90.]