WAC 72-280-055   Record of access.  (1) The school shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student.

     (2) The school shall maintain the record with the education records of the student as long as the records are maintained.

     (3) For each request or disclosure the record must include:

     (a) The name of the party;

     (b) The date access was given; and

     (c) The legitimate interest or purpose for which the party is authorized to use the records.

     (4) If the party receiving personally identifiable information makes further disclosures of the information on behalf of the school, the record must include:

     (a) The names of additional parties to which the receiving party may disclose the information; and

     (b) The legitimate interests under WAC 72-280-040 which each of the additional parties has in requesting or obtaining the information.

     (5) Subsection (1) of this section does not apply if the request was from, or the disclosure was to:

     (a) The parent or eligible student;

     (b) A school official under WAC 72-280-040 (1)(a);

     (c) A party with written consent from the parent or eligible student; or

     (d) A party seeking directory information.



[Statutory Authority: RCW 72.40.022 and 20 U.S.C. §§ 1232(g), 1412 (2)(D), 1414 (a)(1)(B) and 1417(c). 90-16-010, § 72-280-055, filed 7/19/90, effective 8/19/90.]