(1) The director of general
administration shall establish overall state policy for
compliance by all state agencies, including educational
institutions, regarding the following purchasing and material
control functions:
(a) Development of a state commodity coding system,
including common stock numbers for items maintained in stores for
reissue;
(b) Determination where consolidations, closures, or
additions of stores operated by state agencies and educational
institutions should be initiated;
(c) Institution of standard criteria for determination of
when and where an item in the state supply system should be
stocked;
(d) Establishment of stock levels to be maintained in state
stores, and formulation of standards for replenishment of stock;
(e) Formulation of an overall distribution and
redistribution system for stock items which establishes sources
of supply support for all agencies, including interagency supply
support;
(f) Determination of what function data processing
equipment, including remote terminals, shall perform in statewide
purchasing and material control for improvement of service and
promotion of economy;
(g) Standardization of records and forms used statewide for
supply system activities involving purchasing, receiving,
inspecting, storing, requisitioning, and issuing functions,
including a standard notification form for state agencies to
report cost-effective direct purchases, which shall at least
identify the price of the goods as available through the division
of purchasing, the price of the goods as available from the
alternative source, the total savings, and the signature of the
notifying agency's director or the director's designee;
(h) Screening of supplies, material, and equipment excess to
the requirements of one agency for overall state need before sale
as surplus;
(i) Establishment of warehouse operation and storage
standards to achieve uniform, effective, and economical stores
operations;
(j) Establishment of time limit standards for the issuing of
material in store and for processing requisitions requiring
purchase;
(k) Formulation of criteria for determining when centralized
rather than decentralized purchasing shall be used to obtain
maximum benefit of volume buying of identical or similar items,
including procurement from federal supply sources;
(l) Development of criteria for use of leased, rather than
state owned, warehouse space based on relative cost and
accessibility;
(m) Institution of standard criteria for purchase and
placement of state furnished materials, carpeting, furniture,
fixtures, and nonfixed equipment, in newly constructed or
renovated state buildings;
(n) Determination of how transportation costs incurred by
the state for materials, supplies, services, and equipment can be
reduced by improved freight and traffic coordination and control;
(o) Establishment of a formal certification program for
state employees who are authorized to perform purchasing
functions as agents for the state under the provisions of chapter 43.19 RCW;
(p) Development of performance measures for the reduction of
total overall expense for material, supplies, equipment, and
services used each biennium by the state;
(q) Establishment of a standard system for all state
organizations to record and report dollar savings and cost
avoidance which are attributable to the establishment and
implementation of improved purchasing and material control
procedures;
(r) Development of procedures for mutual and voluntary
cooperation between state agencies, including educational
institutions, and political subdivisions for exchange of
purchasing and material control services;
(s) Resolution of all other purchasing and material matters
which require the establishment of overall statewide policy for
effective and economical supply management;
(t) Development of guidelines and criteria for the purchase
of vehicles, high gas mileage vehicles, alternate vehicle fuels
and systems, equipment, and materials that reduce overall
energy-related costs and energy use by the state, including
investigations into all opportunities to aggregate the purchasing
of clean technologies by state and local governments, and
including the requirement that new passenger vehicles purchased
by the state meet the minimum standards for passenger automobile
fuel economy established by the United States secretary of
transportation pursuant to the energy policy and conservation act
(15 U.S.C. Sec. 2002);
(u) Development of goals for state use of recycled or
environmentally preferable products through specifications for
products and services, processes for requests for proposals and
requests for qualifications, contractor selection, and contract
negotiations;
(v) Development of procurement policies and procedures, such
as unbundled contracting and subcontracting, that encourage and
facilitate the purchase of products and services by state
agencies and institutions from Washington small businesses to the
maximum extent practicable and consistent with international
trade agreement commitments;
(w) Development of food procurement procedures and materials
that encourage and facilitate the purchase of Washington grown
food by state agencies and institutions to the maximum extent
practicable and consistent with international trade agreement
commitments; and
(x) Development of policies requiring all food contracts to
include a plan to maximize to the extent practicable and
consistent with international trade agreement commitments the
availability of Washington grown food purchased through the
contract.
(2) The department of general administration shall convene a
working group including representatives of the office of
financial management, the department of information services, and
the state printer. The purpose of the working group is to work
collaboratively to develop common policies and procedures that
encourage and facilitate state government purchases from
Washington small businesses, as required in subsection (1)(v) of
this section, and in RCW 39.29.065, 43.78.110, and 43.105.041(1)(j). By December 1, 2009, these central services
agencies shall jointly provide a written progress report to the
governor and legislature on actions taken and planned, barriers
identified, and solutions recommended to reach this goal.
(3) The definitions in this subsection apply throughout this
section and RCW 43.19.1908.
(a) "Common vendor registration and bid notification system"
has the definition in RCW 39.29.006.
(b) "Small business" has the definition in RCW 39.29.006.
(c) "Washington grown" has the definition in RCW 15.64.060.
[2009 c 486 § 10; 2008 c 215 § 4. Prior: 2002 c 299 § 5; 2002 c 285 § 1; 1995 c 269 § 1402; 1993 sp.s. c 10 § 3; 1987 c 504 § 16; 1980 c 172 § 7; 1975-'76 2nd ex.s. c 21 § 5.]
NOTES:
Intent -- 2009 c 486: See note following RCW 39.29.006.
Conflict with federal requirements -- 2009 c 486: See note following RCW 28B.30.530.
Findings -- Intent -- Short title -- Captions not law -- Conflict with federal requirements -- 2008 c 215: See notes following RCW 15.64.060.
Effective date -- 1995 c 269: See note following RCW 9.94A.850.
Part headings not law -- Severability -- 1995 c 269: See notes following RCW 13.40.005.
Notification forms -- 1993 sp.s. c 10: "The department of general administration shall forward copies of notification forms required under RCW 43.19.1905(7) to the office of financial management. By September 1, 1994, the department of general administration shall report to the house of representatives fiscal committees and senate ways and means committee on the volume and type of purchases made and the aggregate savings identified by state agencies making purchases as authorized by this act for fiscal year 1994." [1993 sp.s. c 10 § 4.]
Purpose -- 1993 sp.s. c 10: See note following RCW 43.19.190.
Severability -- Effective date -- 1987 c 504: See RCW 43.105.901 and 43.105.902.
Severability -- 1975-'76 2nd ex.s. c 21: See note following RCW 43.19.180.
Energy conservation -- Legislative finding -- Declaration -- Purpose: RCW 43.19.668 and 43.19.669.