Chapter 7.20
LAKE WILDERNESS LODGE FEES AND POLICIES
Sections:
7.20.010 Lake Wilderness Lodge fees.
7.20.020 Fee review and modification.
7.20.030 Rate discount discretion.
7.20.040 No alcohol.
7.20.050 Special charges.
7.20.010 Lake Wilderness Lodge fees.
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2009 Lake Wilderness Lodge Wedding/Reception Rates |
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MAIN LODGE 2009 |
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Off-Season Rates |
Seasonal Rates |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
$1,275.00 |
$1,600.00 |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
$1,475.00 |
$1,825.00 |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
$1,700.00 |
$2,400.00 |
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Saturday All-Day |
12-Hour Rental |
$2,950.00 |
$3,950.00 |
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Sunday |
6-Hour Rental |
$1,275.00 |
$1,600.00 |
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Extra Hours |
When Available |
$150.00 |
$175.00 |
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Rental of the Main Lodge includes the main floor, lower level (with bride and groom dressing rooms), mezzanine and use of the warming kitchen. In addition to the rental fee, the Lodge requires a refundable $300.00 damage deposit and an event insurance fee based on the number of guests guaranteed by the renter and whether alcohol will be served. For events booked more than 90 days in advance, a nonrefundable $350.00 reservation fee, which is credited towards your total rental, is due with a signed contract to secure a date on a permanent basis. |
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ADDITIONAL STAFFING CHARGES PER HOUR |
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Weddings/Receptions 1 – 150 |
$0.00 |
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Weddings/Receptions 151 – 250 |
$25.00 |
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Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. Mid-event moves or changes to the initial set-up need to be taken care of by your family, friends or caterer. One or more Lodge staff members will be on site during your event, based on the number of guests guaranteed by the renter; see additional staffing charges listed above. Clients having their ceremony at the Lodge will be granted one hour of rehearsal time, at no additional charge, on the Thursday evening prior to their wedding. Rehearsal time slots are booked on a first come first serve basis, starting at 5:00 p.m., and days can be subject to change for City holidays, City events, Christmas Eve and New Year's Eve. The Lodge is closed on all City holidays and Christmas Eve. New Year's Eve rentals are priced at the seasonal rates for Saturdays. |
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2009 Lake Wilderness Lodge Business/Conference Rates |
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MAIN LODGE |
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Off-Season Rates |
Seasonal Rates |
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Monday – 2:00 p.m. Friday |
3-Hour Rental |
$475.00 |
$750.00 |
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Monday – 2:00 p.m. Friday |
6-Hour Rental |
$950.00 |
$1,250.00 |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
$1,275.00 |
$1,600.00 |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
$1,475.00 |
$1,825.00 |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
$1,700.00 |
$2,400.00 |
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Saturday All-Day |
12-Hour Rental |
$2,950.00 |
$3,950.00 |
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Sunday |
6-Hour Rental |
$1,275.00 |
$1,600.00 |
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Extra Hours |
When Available |
$150.00 |
$175.00 |
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LODGE ROOMS |
2-Hour Minimum Rental |
8:00 a.m. – 5:00 p.m. |
After 5:00 p.m. |
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Main Upper Floor |
Occupancy 250 |
$100.00 per hour |
$115.00 per hour |
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Main Lower Floor |
Occupancy 100 |
$75.00 per hour |
$90.00 per hour |
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Mezzanine |
Occupancy 50 |
$50.00 per hour |
$65.00 per hour |
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Dance Room |
Occupancy 50 |
$50.00 per hour |
$60.00 per hour |
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Grove Room |
Occupancy 35 |
$35.00 per hour |
$45.00 per hour |
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CONFERENCE ROOMS |
2-Hour Minimum Rental |
8:00 a.m. – 5:00 p.m. |
After 5:00 p.m. Weekdays and Saturdays and Sundays |
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Maple Room |
Occupancy 50 |
$50.00 per hour |
$60.00 per hour |
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Rainier Room |
Occupancy 35 |
$40.00 per hour |
$50.00 per hour |
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Wilderness Room |
Occupancy 35 |
$25.00 per hour |
$35.00 per hour |
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Cedar Room |
Occupancy 25 |
$20.00 per hour |
$30.00 per hour |
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Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. One or more Lodge staff members will be on site during your event, based on the number of guests guaranteed by the renter. Additional staffing charges, at $25.00 per hour per staff member, may apply. Please see the Lodge Manager for damage deposit and event insurance requirements based on your rental. Addition of the warming kitchen to Lodge and Conference Room rentals, add $75.00. Kitchen rental based on availability and hours of rental. Discounted rental rates are available for the following groups: 10 percent government/educational institutions; 20 percent nonprofit organizations with a 501(c)(3); 30 percent for community groups/greater Maple Valley tax-exempt entities with a 501(c)(3) and free use of the Wilderness and/or Cedar Rooms, when available. Discounted rates for "Seasonal" rentals of the Main Lodge, from Friday evening through Sunday, are only available for bookings made no more than 90 days prior to event date. Please see the Lodge Manager for special pricing packages for multiple rooms, days and reoccurring rentals of Lodge and Conference Rooms. The Lodge is closed on all City holidays and Christmas Eve. New Year's Eve rentals of the Main Lodge will be priced at the seasonal rates for Saturdays and Conference Room rentals at the after-hours/weekend rates. |
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2010 Lake Wilderness Lodge Wedding/Reception Rates |
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MAIN LODGE 2010 |
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Off-Season Rates |
Mid-Season Rates |
Seasonal Rates |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
$1,275.00 |
$1,400.00 |
$1,775.00 |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
$1,475.00 |
$1,625.00 |
$2,000.00 |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
$1,700.00 |
$1,875.00 |
$2,650.00 |
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Saturday All-Day |
12-Hour Rental |
$2,950.00 |
$3,250.00 |
$4,350.00 |
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Sunday |
6-Hour Rental |
$1,275.00 |
$1,400.00 |
$1,775.00 |
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Extra Hours |
When Available |
$150.00 |
$175.00 |
$200.00 |
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Rental of the Main Lodge includes the main floor, lower level (with bride and groom dressing rooms), mezzanine and use of the warming kitchen. In addition to the rental fee, the Lodge requires a refundable $400.00 damage deposit and an event insurance fee based on the number of guests guaranteed by the renter and whether alcohol will be served. For events booked more than 90 days in advance, a nonrefundable $500.00 reservation fee, which is credited towards your total rental, is due with a signed contract to secure a date on a permanent basis. |
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ADDITIONAL STAFFING CHARGES PER HOUR |
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Weddings/Receptions 1 – 150 |
$0.00 |
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Weddings/Receptions 151 – 250 |
$25.00 |
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Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. Mid-event moves or changes to the initial set-up need to be taken care of by your family, friends or caterer. One or more Lodge staff members will be on site during your event, based on the number of guests guaranteed by the renter; see additional staffing charges listed above. Clients having their ceremony at the Lodge will be granted one hour of rehearsal time, at no additional charge, on the Thursday evening prior to their wedding. Rehearsal time slots are booked on a first come first serve basis, starting at 5:00 p.m., and days can be subject to change for City holidays, City events, Christmas Eve and New Year's Eve. The Lodge is closed on all City holidays and Christmas Eve. New Year's Eve rentals are priced at the seasonal rates for Saturdays. |
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2010 Lake Wilderness Lodge Business/Conference Rates |
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MAIN LODGE {Includes Lodge Rooms and Kitchen} |
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Off-Season Rates |
Mid-Season Rates |
Seasonal Rates |
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Monday – 2:00 p.m. Friday |
3-Hour Rental |
$475.00 |
$525.00 |
$825.00 |
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Monday – 2:00 p.m. Friday |
6-Hour Rental |
$950.00 |
$1,050.00 |
$1,375.00 |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
$1,275.00 |
$1,400.00 |
$1,775.00 |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
$1,475.00 |
$1,625.00 |
$2,000.00 |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
$1,700.00 |
$1,875.00 |
$2,650.00 |
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Saturday All-Day |
12-Hour Rental |
$2,950.00 |
$3,250.00 |
$4,350.00 |
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Sunday |
6-Hour Rental |
$1,275.00 |
$1,400.00 |
$1,775.00 |
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Extra Hours |
When Available |
$150.00 |
$175.00 |
$200.00 |
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LODGE ROOMS |
2-Hour Minimum Rental |
8:00 a.m. – 5:00 p.m. |
After 5:00 p.m. Monday – Wednesday |
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Main Upper Floor |
Occupancy 250 |
$110.00 per hour |
$130.00 per hour |
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Main Lower Floor |
Occupancy 100 |
$85.00 per hour |
$100.00 per hour |
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Mezzanine |
Occupancy 50 |
$55.00 per hour |
$75.00 per hour |
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Dance Room |
Occupancy 50 |
$55.00 per hour |
$70.00 per hour |
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Grove Room |
Occupancy 35 |
$40.00 per hour |
$50.00 per hour |
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CONFERENCE ROOMS |
2-Hour Minimum Rental |
8:00 a.m. – 5:00 p.m. Monday – Friday |
After 5:00 p.m. Weekdays and Saturdays and Sundays |
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Maple Room |
Occupancy 50 |
$60.00 per hour |
$75.00 per hour |
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Rainier Room |
Occupancy 35 |
$50.00 per hour |
$60.00 per hour |
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Wilderness Room |
Occupancy 35 |
$30.00 per hour |
$40.00 per hour |
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Cedar Room |
Occupancy 25 |
$25.00 per hour |
$35.00 per hour |
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Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. One or more Lodge staff members will be on-site during your event, based on the number of guests guaranteed by the renter. Additional staffing charges, at $25.00 per hour per staff member, may apply. Please see the Lodge Manager for damage deposit and event insurance requirements based on your rental. Addition of the warming kitchen to Lodge and Conference Room rentals, add $100.00. Kitchen rental based on availability and hours of rental. Discounted rental rates are available for the following groups: 10 percent government/educational institutions; 20 percent nonprofit organizations with a 501(c)(3); 30 percent for community groups/greater Maple Valley tax-exempt entities with a 501(c)(3) and free use of the Wilderness and/or Cedar Rooms, when available. Discounted rates for "Mid-Season" and "Seasonal" rentals of the Main Lodge, from Friday evening through Sunday, are only available for bookings made no more than 90 days prior to event date. Please see the Lodge Manager for special pricing packages for multiple rooms, days and reoccurring rentals of Lodge and Conference Rooms. The Lodge is closed on all City holidays and Christmas Eve. New Year's Eve rentals of the Main Lodge will be priced at the seasonal rates for Saturdays and Conference Room rentals at the after-hours/weekend rates. |
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2009 Lake Wilderness Lodge Community Group Rental Fee Waived Events |
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MAIN LODGE 2009 |
Rental Fee Waived |
Rental Fee Waived |
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Monday – 2:00 p.m. Friday* |
6-Hour Rental |
No Charge |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
No Charge |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
No Charge |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
No Charge |
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Sunday |
6-Hour Rental |
No Charge |
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Extra Hours |
When Available |
$75.00 |
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Rental of the Main Lodge includes the main floor, lower level (with bride and groom dressing rooms), mezzanine and use of the warming kitchen. Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. One or more Lodge staff members will be on site during your event, based on the number of guests guaranteed by the renter; see City staffing charges below. Please see the Lodge Manager for City staffing charges for events over 300 people. |
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CITY STAFFING CHARGES PER HOUR |
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Events 1 – 150 |
$15.00 |
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Events 151 – 250 |
$30.00 |
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Events 251 – 300 |
$45.00 |
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Community group rental fee waived events are available only to groups defined by the City Council as a Community Group through Resolution No. R-05-429 and amendments thereto. Each defined Community Group has the opportunity to have their rental fee waived for one event per calendar year. Community groups are required to provide a refundable $300.00 damage deposit and purchase event insurance through the Lodge (based on the number of guests and whether alcohol will be served) or provide a special endorsement on their insurance policy to hold their fee waived event at the Lodge. For events booked more than 90 days in advance, a nonrefundable $100.00 reservation fee, which is credited towards your total rental, is due with a signed contract to secure a date on a permanent basis. |
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2010 Lake Wilderness Lodge Community Group Rental Fee Waived Events |
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MAIN LODGE 2010 |
Rental Fee Waived |
Rental Fee Waived |
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Monday – 2:00 p.m. Friday* |
6-Hour Rental |
No Charge |
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Friday Evening |
6:00 p.m. – 12:00 a.m. |
No Charge |
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Saturday Midday |
10:00 a.m. – 4:00 p.m. |
No Charge |
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Saturday Evening |
6:00 p.m. – 12:00 a.m. |
No Charge |
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Sunday |
6-Hour Rental |
No Charge |
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Extra Hours |
When Available |
$75.00 |
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Rental of the Main Lodge includes the main floor, lower level (with bride and groom dressing rooms), mezzanine and use of the warming kitchen. Lodge staff is responsible for the initial set-up and breakdown of Lodge tables and chairs. One or more Lodge staff members will be on site during your event, based on the number of guests guaranteed by the renter; see City staffing charges below. Please see the Lodge Manager for City staffing charges for events over 300 people. |
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CITY STAFFING CHARGES PER HOUR |
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Events 1 – 150 |
$18.00 |
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Events 151 – 250 |
$36.00 |
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Events 251 – 300 |
$54.00 |
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Community group rental fee waived events are available only to groups defined by the City Council as a Community Group through Resolution No. R-05-429 and amendments thereto. Each defined Community Group has the opportunity to have their rental fee waived for one event per calendar year. Community groups are required to provide a refundable $400.00 damage deposit and purchase event insurance through the Lodge (based on the number of guests and whether alcohol will be served) or provide a special endorsement on their insurance policy to hold their fee waived event at the Lodge. For events booked more than 90 days in advance, a nonrefundable $100.00 reservation fee, which is credited towards your total rental, is due with a signed contract to secure a date on a permanent basis. |
(Ord. O-08-375 § 1 (Exh. 1); Ord. O-07-352 § 3).
7.20.020 Fee review and modification.
The City staff shall periodically review operational costs and recommend to the City Council appropriate amendments to the regular fee schedule for reserved use of Lake Wilderness Lodge and Park. (Ord. O-07-352 § 3).
7.20.030 Rate discount discretion.
The Manager of the Lodge, upon consideration of specific requests for use of the Lodge or when bidding for contracts, shall have discretion to discount rates as follows:
A. Discounts and rate packaging with respect to requests for multiple-day, multiple-room or reccurring reservations.
B. Discounts of up to 25 percent for events scheduled less than 10 days prior to the reservation.
C. Discounts in future rates with respect to contracts bid beyond the current rate schedules. (Ord. O-07-352 § 3).
7.20.040 No alcohol.
It is unlawful to possess or consume alcoholic beverages in a City park except in the Lake Wilderness Lodge designated perimeter area when in conjunction with rental of the Lodge. (Ord. O-07-352 § 3).
7.20.050 Special charges.
A. Charges associated with cleaning, additional staffing, and special set-up will be clearly delineated on rental agreements and shall not exceed $25.00/hour per staff member.
B. Charges associated with required City-secured event insurance shall be clearly delineated on rental agreements and shall not exceed the City's actual cost for said insurance. (Ord. O-07-352 § 3).