Chapter 10.60
EDMONDS SISTER CITY COMMISSION

Sections:

10.60.010  Created.

10.60.020  Meeting.

10.60.030  Formal commission structure.

10.60.040  Contributions of private funds.

10.60.050  Expenditures and other financial procedures.

10.60.010 Created.

There is hereby created within the city of Edmonds the Edmonds sister city commission, which shall be composed of not less than nine nor more than 12 interested individuals who will promote relationships with sister cities approved by the Edmonds city council. Commission members shall be appointed by the mayor with the confirmation of the city council from a list of candidates proposed by interested citizens participating in the commission's activities as well as names submitted by interested citizens. Except for the initial commission, the term of office of each member shall be for three years. At the date of initial appointment, the mayor shall provide in his or her appointment for staggered terms in order that no less than two nor more than four members shall be appointed in each year. The commission shall elect a chairman and provide through its own rules for such additional officers as it deems appropriate. The commission shall also provide for various subcommittees chaired by members of the commission and comprised of interested citizens throughout the community, governmental bodies and educational institutions who are interested in various aspects of the commission's purposes.

10.60.020 Meeting.

The Edmonds sister city commission shall meet on the fourth Monday of each month at 7:00 p.m. at such locations as it shall establish throughout the city of Edmonds. The subcommittees of the commission are not city committees and shall not transact public business, and their meetings shall not be considered public meetings for the purposes of the Open Meeting and Record Act. Such subcommittees shall make recommendations only to the sister city commission. This statement of purpose is not intended to avoid any requirement of state law but rather to recognize that such subcommittees and their membership may shift from time to time, and are groups of interested citizens working together to promote the activities of the commission, subject to its approval.

10.60.030 Formal commission structure.

Only those commission members appointed by the mayor and confirmed by the city council shall be covered by the city's indemnification ordinance. One purpose of the commission will be to promote its activities through broad citizen participation; provided, however, that subcommittee members and other citizens participating in the commission functions shall not be covered by the city's indemnification ordinance nor the city's liability insurance coverage. Official activities of the sister city commission shall comply with established city ordinance procedures and accounting procedures.

10.60.040 Contributions of private funds.

The administrative services director is hereby authorized and directed to work with the commission to establish a fund or appropriate subfund or accounting category in order to segregate private monies contributed to the city for the purpose of assisting or promoting the sister city commission effort. The purpose of this segregation will be to keep and maintain the private character of these funds in order that they may be used to entertain and host visiting dignitaries and to do other things which the city would be otherwise prohibited from doing with public funds. In all other respects, the funding of the commission shall be on such basis as the council shall determine in accordance with its annual budget; provided, however, it is the intention of the city council that staff support be provided through the office of the mayor and that special projects of the commission be funded through its applications to other interested bodies. For example, the promotion of tourism through Japanese tourists may trigger application for tourism funds, an art project may result in applications to the Edmonds arts commission, and other similar projects will be funded in accordance with their merit and the purposes for which other available funds are provided. The commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects.

10.60.050 Expenditures and other financial procedures.

Expenditure of all funds shall be expended in accordance with generally accepted accounting procedures and those procedures established by the administrative services director and the state auditor; provided, however, that private funds donated for the purpose of hosting shall be segregated from public funds. The commission shall maintain a proper audit trail for all expenditures and carefully differentiate between public and private funds to the end that no public monies of the city are spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events approved for public expenditure by the opinion of the State Auditor and Attorney General. [Ord. 2875 § 1, 1992; Ord. 2715, 1989].