Chapter 3.05
EQUIPMENT RENTAL FUND

Sections:

3.05.010    Created and established.

3.05.020    Administration.

3.05.030    Transfer of departments.

3.05.040    Placement of money.

3.05.050    Use of the fund.

3.05.060    Disposition of sale proceeds and purchases.

3.05.070    Rental charges – Schedule.

3.05.080    Accounts and records.

3.05.100    Manner of withdrawals and expenditures.

3.05.110    Retention of monies.

3.05.010 Created and established.

There is hereby created and established a special fund to be known and designated as the “equipment rental fund,” to be used as a revolving fund to be expended for salaries, wages, and operations required for the repair, replacement, purchase, and operation of equipment, and for the purchase of equipment, materials and supplies to be used in the administration and operation of the fund. [Ord. 2568, 1986; Ord. 1111 § 1, 1965].

3.05.020 Administration.

The equipment rental fund shall be administered by the administrative services director under the direction of the mayor. [Ord. 2568, 1986; Ord. 1111 § 2, 1965].

3.05.030 Transfer of departments.

All equipment of all offices and departments of the city of Edmonds shall be transferred to the equipment rental fund, without charge. [Ord. 3524 § 1, 2004; Ord. 2568, 1986; Ord. 1111 § 3, 1965].

3.05.040 Placement of money.

Money may be placed in the fund from time to time by the Edmonds city council. [Ord. 2568, 1986; Ord. 1111 § 4, 1965].

3.05.050 Use of the fund.

The city of Edmonds shall purchase and sell all equipment by the use of such fund, subject to the laws governing the purchase and sale of property. Such equipment shall be rented for the use of the various offices and departments of the city and may be rented by the city to other governmental agencies. [Ord. 3524 § 2, 2004; Ord. 2568, 1986; Ord. 1111 § 5, 1965].

3.05.060 Disposition of sale proceeds and purchases.

The proceeds received by the city from the sale or rental of such equipment shall be placed in the equipment rental fund, and the purchase price of any such equipment or rental payments made by the city shall be made from monies available in the fund. [Ord. 2568, 1986; Ord. 1111 § 6, 1965].

3.05.070 Rental charges – Schedule.

There shall be paid monthly into the equipment rental fund out of the monies available to the department using any such equipment, which has not been purchased by that department for its own use, out of its own funds, reasonable rental charges fixed annually by the city council by approval of a schedule submitted by the administrative services director as a part of budget adoption. The schedule shall be sufficient to cover the maintenance, operation and replacement of said equipment as set forth in ECC 3.05.010; the rental charges shall be reviewed annually in order to provide for current and foreseeable needs of the equipment rental fund. [Ord. 3541 § 1, 2005; Ord. 2568, 1986; Ord. 1111 § 7, 1965].

3.05.080 Accounts and records.

There shall be kept, by those directed by the administrative services director, such books, accounts and records as are necessary to control and report the financial operations of the equipment rental fund, and shall further subdivide the cash account thereof into two separately designated accounts as follows:

A. Account “A,” which shall be the “current operating account” into which shall be placed those portions of the charges made to the various departments or offices of the city of Edmonds, in accordance with the provisions of ECC 3.05.070 hereof, which are specifically billed to provide sufficient monies to pay the salaries and wages, materials, overhead and other costs necessary to operate and maintain all property rented thereto. There shall also be placed into Account “A” monies which may from time to time be specifically available thereto by action of the city council.

B. Account “B,” which shall be the “equipment reserve account” into which shall be placed those portions of the charges made to the various departments or offices of the city, in accordance with the provisions of ECC 3.05.070 thereof, which are specifically billed to provide sufficient monies, having first taken into consideration the necessary operating and maintenance costs billed under the preceding subsection A, to pay the costs of purchasing new equipment and replacing used equipment as required to carry out the purpose of the equipment rental fund. There shall also be placed in the Account “B” monies which are derived from the direct sale of any equipment or other capital assets of the fund and any monies made specifically available thereto by action of the city council. [Ord. 2568, 1986; Ord. 1111 § 8, 1965].

3.05.100 Manner of withdrawals and expenditures.

Any withdrawals or expenditures from the equipment rental fund shall be made only in the following manner:

A. Expenditures from Account “A” shall be made only upon duly approved payrolls and vouchers of the city of Edmonds for the purposes hereinbefore ascribed to said account.

B. Expenditures from Account “B” shall be made only upon duly approved vouchers of the city for the purposes hereinbefore ascribed to said account. [Ord. 1111 § 10, 1965].

3.05.110 Retention of monies.

All monies in the equipment rental fund shall be retained there from year to year and shall not be transferred to any other fund or expended for any other purpose. However, due to the outsourcing of the city’s fire services in January 2010, all monies associated with equipment and vehicles owned by the former city of Edmonds fire department may be transferred to other funds at the discretion of the city council. [Ord. 3838 § 1, 2011; Ord. 1111 § 11, 1965].