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Kittitas County, WA - Cooperative Extension Office Assistant

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KITTITAS COUNTY
JOB DESCRIPTION
TITLE: Office Assistant

DEPARTMENT: Cooperative Extension
APPOINTMENT: This a regular, Part-time, 20 hours per week, Union (Local 792CH) position.
SUPERVISORY RELATIONSHIPS:

The office assistant reports to the Office Manager and the Extension Chair and maintains close working relationships with other personnel, Extension groups, public agencies, and the general public.

JOB SUMMARY:

Responsible for maintaining accurate 4-H records; general office work; greet, inform and assist the public; design, layout, reproduce and mail monthly newsletters; manage mailing lists; design and generate brochures and flyers.

ESSENTIAL FUNCTIONS:

4-H Support (60%):

Input, maintain and verify accuracy of all 4-H enrollments and mailing lists using the Mar Tech Blue Ribbon program. Submit statistical reports using the Mar Tech Blue Ribbon program electronically to the State 4-H Office on or before dates required by the state office. Input, design, and layout of 4-H newsletter. Assemble 4-H end-of-year completion and beginning of-year packets. Inventory 4-H completion pins and medal of honor pins. Management of 4-H Volunteer Screening Process Compiling Volunteer Leader Training Packets Assemble contest and judging packets for 4-H contests and judgings.

General Office Support (40%)

Input, design, and layout of Extension office newsletters. Maintain and keep accurate newsletter mailing lists. Assist clientele on the phone and at the counter.

Prepare correspondence, reports, news releases and other educational materials and documents. Process outgoing mail using penalty postage meter and county postage meter following federal penalty mail regulations and county regulations. Assist in maintaining extensive filing system. Prepare bulk mailings. Prepare for mailing insect identification, weed identification, plant disease samples to appropriate

specialist for diagnosis.

MINIMUM QUALIFICATIONS:

High School Diploma or GED and one year office experience.

NECESSARY QUALIFICATIONS:

Must have ability and skill to work with computers using various software programs: Windows 95, WordPerfect 7, graphics software; ability to accurately type 50 wpm; filing, knowledge of office machines, ability to maintain good public relations; communicate effectively and politely.

PREFERRED QUALIFICATIONS:

Previous office experience, knowledge of some WSU Cooperative Extension activities and programs.

WORKING CONDITIONS:

This is an indoor office position. There is some flexibility as assigned by the supervisor in the working schedule.