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Gig Harbor, WA - Public Works Clerk

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CITY OF GIG HARBOR
PUBLIC WORKS CLERK

Nature of Work

The person in this position performs primarily clerical and office administration functions for the Public Works Department. Work must be executed quickly, and with confidentiality, accuracy, and with minimal supervision.

Controls Over the Work

Under the direct supervision of the Public Works Assistant and the indirect supervision of the Public Works Supervisor, Wastewater Treatment Plant Supervisor, and the Public Works Director, the Public Works Clerk performs clerical and office administration functions in support of the Public Works Department. In the absence of the Public Works Assistant, the Public Works Clerk works under the direct supervision of the Public Works Director. Under general direction, and within city policies and procedures, the Public Works Clerk exercises independent judgment and initiative.

Essential Duties and Responsibilities

  • Processes invoices, performs some accounting and inventory, and shows a knowledge of the BARS system.
  • Develops and maintains records and files, including computerized databases.
  • Assists the Public Works Assistant in administering Public Works Department office functions, including grant management, permit issuance, bond monitoring and releases, coordination of development review, maintenance of office supplies and equipment, scheduling and schedule coordination.
  • Greets the public by telephone and personal inquiries, makes referrals and obtains routine information.
  • Assists the public by checking routine records and files for requested information.
  • Types routine correspondence, including letters, memoranda, reports and other material from clear copy or rough draft.
  • Sorts, processes, and files correspondence, checks, invoices, index cards, and other documents.
  • Performs other duties as assigned by designated supervisory staff.

Knowledge, Abilities, and Skills

  • Knowledge of business English, spelling, and basic business math.
  • Knowledge of WordPerfect or Microsoft Word word processing software.
  • Knowledge or ability to learn spreadsheet software.
  • Knowledge of general office procedures and general office equipment.
  • Ability to operate a standard office calculator.
  • Ability to type at the net rate of 40 words per minute.
  • Ability to perform routine mathematical computations and tabulations accurately and with reasonable speed.
  • Ability to be effective, tactful, and diplomatic in explaining City policies and procedures.
  • Ability to develop and maintain positive working relationships with the public, and other City staff.
  • Ability to carry out oral and written instructions with minimal supervision or guidance.

Physical Demands and Work Environment

Work is performed in an office, field, maintenance shop, or wastewater treatment plant environment. Walking, sitting, standing, bending and reaching are required. Exposure to adverse weather conditions, mechanical and electrical equipment, operating machinery and chemicals may be involved.

Qualifications Required (Minimum)

Minimum: Current Washington state driver's license.

One-year related office experience, or satisfactory completion of a business or secretarial curriculum.