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Gig Harbor, WA - Municipal Court Administrator

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CITY OF GIG HARBOR
MUNICIPAL COURT ADMINISTRATOR

Nature of Work

This is an administrative and supervisory position responsible for developing, implementing, and administering non-judicial functions and daily operations of the Municipal Court. The person occupying this position supervises the court clerk positions. Work may be varied in nature, but often follows prescribed procedures. Assignments may be repetitive. Requires independent judgment and organizational skills. This position must maintain a high degree of confidentiality.

Controls Over the Work

Under the supervision of the Municipal Court Judge and City Administrator, and within the governing framework of state statutes and local ordinances. Work is reviewed periodically for accuracy and conformance to standards by state audit and others.

Essential Duties and Responsibilities

  • Deals courteously, patiently, and efficiently with the public, police, attorneys, supervised employees, and personnel from related agencies at all times. Maintains composure in hostile situations; deals with emotionally distraught, irate, intoxicated, and combative individuals.
  • Implements court policies, procedures, and methods; formulates and submits to the judge recommendations for mandated changes and any other changes for improving the operation of the court.
  • Acts as liaison and maintains effective working relationships between the city and county jails, city attorney, law enforcement agencies, all outside agencies, and the public on policy and procedural matters and court rules.
  • Responsible for overall management functions relating to fiscal policies, personnel, caseflow, records management and maintenance, juror utilization, facilities, and preparation of reports required by various agencies.
  • Assists in the personnel process.
  • Prepares court calendars for criminal infraction cases; insuring appropriate documentation is in file; insures proper documentation of court proceedings.
  • Monitors case dispositions for compliance with court orders. Maintains warrant control.
  • Prepares agency referrals, setting follow-up hearings such as reviews and sentencing, and making proper notification to Department of Licensing and State IS Section. Prepares and monitors commitments and orders for release for jail.
  • Responsible for the accounting of all monies, fines, bails, forfeitures, penalties, bonds, and other court receipts; arranges for time payments for fines, monitors payments, and takes appropriate action for delinquent payments in accordance with court policy.
  • Responsible for preparation and administration of annual budgets and budgeted expenditures.
  • Responds to counter, telephone, and written inquiries; sorts and routes documents; and initiates correspondence responding to court-related inquiry or requested information.
  • Performs other duties as required by designated supervisors.

Knowledge, Abilities, and Skills

  • Any combination of experience and education which provides the following abilities to perform the work:
  • Demonstrated supervisory/management skills.
  • Thorough knowledge of the functions and procedures of the court.
  • Knowledge of business English, spelling, punctuation, and math.
  • Ability to communicate and deal effectively with other employees and the public.
  • Ability to plan, organize, and supervise staff in work requiring accuracy and attention to detail.
  • Ability to communicate effectively both orally and in writing.
  • General knowledge of and ability to perform clerical duties and operate standard office equipment, including PC.

Physical Demands and Work Environment

  • Work is performed in an office or conference room setting. Walking, sitting, standing, bending and reaching is required. Some local traveling may be required. Exposure to adverse weather conditions is minimal.
  • May be exposed to potential anti-social or criminal behavior.

Qualification Required

  • High school diploma or equivalent.
  • Three years of progressively responsible work experience in court administration and clerical work, applying knowledge of court rules, regulations, policies, and procedures.
  • Must be bondable.
  • Must have fulfilled all legal requirements under GR8 and is eligible to perform within the State of Washington the duties of Municipal Court Commissioner.