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Gig Harbor, WA - Finance Technician

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CITY OF GIG HARBOR
FINANCE TECHNICIAN

Nature of Work

  • This is accounting and clerical work performed within the Finance department. The position is responsible for payroll, accounts payable, utility billing, and local improvement district records, and other accounting, clerical, and record-keeping functions within the finance department.
  • The workload is divided among the individuals filling this position on the basis of timing needs, segregation of duties concerns, and experience. The Finance Technician is expected to become proficient at all duties.

Control Over Work

The employee is under the direct supervision of the Finance Director and indirect supervision of the City Administrator.

Essential Duties and Responsibilities

  • Processes accounts payable. Collects vouchers, assists with coding of expenditures, reviews for accuracy and proper approval. Performs data-entry, processes checks, and prints reports. Maintains all vendor information and documentation for all processed claims.
  • Processes payroll. Collects timesheets, reviews for accuracy and proper approval. Performs data entry for payroll processing, including timesheets, addition of new employees and changes to employee masterfiles.
  • Processes pay checks and payment and reporting of taxes and benefits. Maintains payroll information and storage of documentation for payments and masterfile changes.
  • Processes utility billing. Maintains utility billing records for the city's sewer, water, and storm drainage utilities; reads water meters, processes billings, adjustments and receipts.
  • Maintains records and processes billings for the various local improvement districts.
  • Performs data entry of cash receipts.
  • Prepares and enters general ledger adjusting journal entries.
  • Maintains records of bank account balances and transactions. Records all deposits and all checks issued and balances cash each day.
  • Provides staff support to Finance Director on the day-to-day operation of cash and investment management.
  • Assists with fixed asset inventories, adjustments and record keeping.
  • Transcribes and types letters, memoranda, reports, tabulations, and other materials.
  • Sorts and files correspondence, checks, vouchers, index cards, and other materials, numerically, alphabetically, or by other prescribed methods.
  • Assists in the maintenance of records and files.
  • Transcribes information from application forms and temporary records to permits and permanent records and files.
  • Completes calculations and follow-up for sewer connection fees. Completes computations for adjustments and special billings with supervisor's approval.
  • Makes simple arithmetic calculations; gathers data from requisitions, statistical reports, time reports, and other records.
  • Assists Receptionist answering telephone and helping visitors when necessary.
  • Assists the public by checking routine records and files for requested information.
  • Performs other duties as required by designated supervisor.

Knowledge, Abilities and Skills

  • Thorough knowledge of office practices and procedures: data entry; word-processing; filing; record-keeping and answering telephone.
  • General knowledge of computers, computerized accounting systems and spreadsheets, and other standard office machines.
  • Knowledge of accounting and bookkeeping principles and practices.
  • Knowledge of business English, spelling and arithmetic.
  • Ability to make routine arithmetic computations and tabulations accurately and with reasonable speed.
  • Ability to establish and maintain effective working relationships with other employees and the public.
  • Ability to understand and carry out oral and written instructions.
  • Ability to learn assigned administrative and clerical tasks readily within a reasonable training period, and to adhere to prescribed routines.

Physical Demands

Most work is performed in an office setting. Since the employee files data and reports, there is some standing, bending, climbing stairs, carrying and walking. Meter-reading requires ability to drive, walk, kneel, lift, and minor physical exertion, in all types of weather.

Qualifications Required

Minimum: High school/GED equivalent; minimum two years of responsible accounting, bookkeeping, data entry, or related experience.

OR

Graduation from an accredited business training program with an emphasis in accounting.