Sample Only

Nature of Work

This is administrative, clerical and accounting work in the Municipal Court. The person occupying this position is responsible for support of the operation of the Municipal Court. Work may be varied in nature, but follows prescribed procedures, and assignments are often repetitive. Work is advanced and specialized in Municipal Court operations requiring the exercise of independent judgment and action.
The employee in this position is required to deal courteously, patiently and efficiently with the public, police, attorneys, supervised employees, and personnel from related agencies at all times.
The employee will act as liaison and maintain effective working relationships between the city and county jails, city attorney, law enforcement agencies, all outside agencies and the public on policy and procedural matters and court rules.

Controls Over the Work

Under the supervision of the Municipal Court Administrator and City Administrator, and within the governing framework of state statutes and local ordinances, the incumbent functions within well established procedures. Performance is reviewed and evaluated by the Municipal Court Administrator.

Essential Duties and Responsibilities

Processes traffic citations, constructs files, etc. Develops court dockets and maintains court records and warrant control. Monitors case dispositions for compliance with court orders.
Receives, logs, and indexes incoming filings, citations, and complaints. Processes juror subpoenas and supervises juror response and service. Assists the public by checking records and files for requested information.
Receipts and disburses payments, sets up time payment accounts, prepares deposits and maintains accurate accounting for all funds collected, processed and disbursed.
Takes appropriate action for delinquent payments. Reconciles monthly bank statement, transaction journal and trust account preparation, and submittal of monthly caseload statistical report.
Performs the duties of a Probation Officer.
May assist Municipal Court judge during trials; may act as bailiff, jury manager, docketing all procedures, preparing notices of case settings; setting trials, notifying officers, subpoenas witnesses, prepares agency referrals, sets follow-up hearings, notifies appropriate agencies, and supervises probation activities.
Performs other duties as required at the direction of the designated supervisor.

Knowledge, Abilities and Skills

Knowledge of business English, spelling, punctuation, arithmetic, office practices, procedures and use of standard office machines.
Thorough knowledge of the functions and procedures of the court.
Ability to type at a rate of 40 words per minute and to operate a ten key calculator.
Ability to make routine mathematical computations and tabulations accurately and with reasonable speed.
Ability to learn assigned tasks readily within a reasonable training period, and to adhere to prescribed routines.
Ability to communicate and deal effectively with other employees and the public both orally and in writing.
Ability to understand and carry out oral and written instructions.
Ability and knowledge of computer operating systems with experience in operating personal computers and various software.
Will be expected to be able to fill in for the Municipal Court Administrator as necessary.

Physical Demands and Work Environment

Work is performed in an office or conference room setting. Walking, sitting, standing, bending and reaching is required. Some local traveling may be required. Exposure to adverse weather conditions is minimal.

Qualifications Required

Minimum: two years court administration or related experience and a high school diploma equivalent.

One year of related office experience and satisfactory completion of a business or related training curriculum. Must be bondable.

Must have completed, or be able to complete the 80-hour Community Corrections Officer Certification program within the probationary period.