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Gig Harbor, WA - City Administrator

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CITY OF GIG HARBOR
CITY ADMINISTRATOR

Nature of Work

This is a highly responsible administrative and management position. The employee occupying this position has the overall responsibility of managing the city. Work involves supervising all phases of the Clerk and Treasurer's Departments, ensuring conformance to city ordinances and state laws pertaining to the establishment and maintenance of city records and accounting of municipal funds. Managing the activities of all city departments and offices and rendering direct assistance to the Mayor and Council in the planning, organization, and administration of all municipal government functions. The incumbent will develop effective working relationships with elected administrative and program officials to ensure cooperation and efficient operation of city government.

Controls Over the Work

Under supervisory control of the mayor and within the framework of governing state and local laws and general policy established by the City Council, duties are performed with a wide latitude for independent judgment and action. Work requires the exercise of mature judgment and the application of management techniques and practices in a wide variety of administrative, fiscal and related areas. Work is subject to review for results obtained and conformance with governing laws and established policies, through discussion and analysis of recommendations, actions, and reports.

Essential Duties and Responsibilities

  • Reports directly to the Mayor.
  • Assists the Mayor in advising and furnishing leadership to civic organizations dealing with specific items affecting the city's welfare.
  • Oversees, coordinates, and manages the activities of all city departments and offices in carrying out the requirements of ordinances, laws, rules and regulations, and the policies of the City Council.
  • Reports regularly to the Mayor concerning the status of projects and functions of the various city departments and offices.
  • Advises and assists the Mayor and City Council in the formulation and establishment of administrative policies for operation of city government departments and offices, as well as developing policy related to the general future direction of city government.
  • Reports to and advises the Mayor, and City Council as appropriate, on immediate as well as emerging municipal problems.
  • Attends various civic and business meetings on behalf of the city, as the Mayor may direct.
  • Directs the preparation of the Council agenda furnishing pertinent documents, reports and briefings as needed.
  • Seeks out funding sources and prepares and processes grant applications in the furtherance of municipal planning goals.
  • Directs the annual budget preparation and submittal to the City Council and monitors budget compliance on a monthly basis.
  • Directs the establishment and maintenance of city records.
  • Directs all aspects of Clerk and Treasurer functions.
  • Responsible for city's selection, evaluation, training, and termination of management and administrative staff; supervises personnel records and payroll; administers employee benefits; and supervises time and attendance record keeping.

Knowledge, Abilities, and Skills

  • Thorough knowledge of the theory, principles and practices of public administration.
  • Thorough knowledge of municipal organization and functions and related federal, state and local laws, rules, regulations and special programs.
  • Thorough knowledge of accepted professional management practices.
  • Good knowledge of personnel and civil service regulations, policies and procedures.
  • Good knowledge of office methods and practices.
  • Ability to sustain operations and perspective of the governmental mission.
  • Ability to formulate and implement sound clerical and fiscal policy and procedures and prepare and monitor a balanced budget.
  • Ability to learn the inter-workings and inter-relationships of city government operations and functions and the relationships with other levels and forms of government.
  • Ability to plan, direct, and coordinate the work of subordinates.
  • Ability to gain and retain effective working relationships with city employees, the Council, the Mayor, other public officials and the community at large.
  • Ability to plan and prepare grants and monitor resultant programs and/or activity.
  • Ability to express ideas effectively, orally and in writing.

Physical Demands and Work Environment

Work is performed primarily in an office or conference room setting. However, some local traveling is involved in public relations activities, attending meetings and visiting city departments and facilities. Therefore, some walking, standing and bending is required. Exposure to adverse weather conditions is minimal.

Qualifications Required

Minimum: Graduation from a four-year college or university with major course work in business, public administration, or related field, supplemented by course work in financial planning and four years experience in duties related to the position.