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Gig Harbor, WA - City Clerk

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CITY OF GIG HARBOR
CITY CLERK

Nature of Work

This is responsible administrative - secretarial work in the Administration Department. The person occupying this position must perform the duties of City Clerk and must be knowledgeable in many aspects of organizational and operational processes and be able to relieve the City Administrator of routine, administrative duties. Responsible for the timely production of a variety of projects as assigned. The work requires considerable familiarity with administrative and financial practices, analysis policy, and public relations. Work must be executed with confidentiality, a minimum of supervision, and with the exercise of independent judgment.

Controls Over the Work

Under the direction of the City Administrator, the person occupying this position assists in general government office operations within established procedures. The person will exercise control over specific administrative decisions as delegated by the City Administrator.

Essential Duties and Responsibilities

  • Performs general clerical support for the Mayor, City Administrator and City Councilmembers.
  • Performs City Clerk duties as per City of Gig Harbor Ordinance No. 757.
  • Prepares City Council agenda and compiles necessary information for presentation, attends City Council meetings and records legal minutes.
  • Supervises the maintenance of records and files.
  • Maintains personnel records and files for employees.
  • Collects and prepares data for reports; prepares and presents recommendations pertaining to specific subject matter as directed by the City Administrator.
  • Serves as Civil Service Secretary/Chief Examiner.
  • Supervises Administrative Receptionist.
  • Monitors use of office supply purchasing; recommends office equipment requirements.
  • Supervises issuance of all municipal business licenses.
  • Develops and maintains cross-training practices for all Administration/Finance clerical personnel.
  • Ensures all ordinances and resolutions are properly documented.
  • Ensures that public notices and requests for proposals or bids are properly advertised.
  • Administers custodial contract.
  • Assists City Administrator in completing various tasks.
  • Makes recommendations to the City Administrator on matters relative to office organization and management.
  • Performs other assigned tasks as directed by the City Administrator.

Knowledge, Abilities, and Skills

  • Knowledge of business English, spelling, and business math.
  • Knowledge of office practices, procedures, and use of standard office machines.
  • Knowledge of computer/word processor data input procedures.
  • Ability to type at the net rate of 60 words per minute.
  • Ability to make routine mathematical computations and tabulations accurately and with reasonable speed.
  • Ability to learn assigned administrative tasks readily within a reasonable training period, and to adhere to prescribed routines.
  • Ability to establish and maintain effective working relationships with other employees and the public.
  • Ability to perform assignments in a coordinated and organized fashion and to effectively manage time.
  • Ability to understand and carry out oral and written instructions.
  • Ability to supervise and evaluate performance of clerical staff.
  • Ability to make independent decisions.
  • Ability to express ideas effectively, both orally and in writing.

Physical Demands and Work Environment

Work is performed in an office or conference room setting. Walking, sitting, standing, bending and reaching is required. Some local traveling may be required. Exposure to adverse weather conditions is minimal.

Qualifications Required Minimum:

Two years of college or university course work, and three years related office experience. Previous municipal experience preferred.