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Ellensburg, WA - City Manager Human Resources Personnel Analyst

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CITY OF ELLENSBURG
CITY MANAGER/HUMAN RESOURCES
PERSONNEL ANALYST
REPORTS TO: CITY MANAGER

MISSION:

To provide assistance to City departments in the general operation of personnel functions for employees, prospective employees, and the public.

SUMMARY:

Perform a variety of complex and routine administrative, technical and professional work in classification, recruitment, examination, selection, employee relations, safety and training for all departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.

Manage Personnel Functions:

      Develop and administer personnel policies and procedures

      Evaluate selection techniques through follow-up with departments

      Conduct employee orientation and exit interviews

      Review salary actions to ensure conformance with pay agreements

      Investigate personnel complaints initiated by management or employees

      Assist departments/employees to resolve grievances

      Prepare and administer personnel division budget

      Conduct or respond to salary classification studies or inquiries

      Participate in personnel related hearings or investigations

Develop Job Descriptions, Post and Advertise Vacancies:
      Develop written job descriptions

      Compose job announcements and recruitment advertisements

      Provide timeline for selection process; oversee for completion

      Analyze occupational data to substantiate ADA related information

      Observe job and/or interview employee or supervisor to determine job requirements and duties

Recruit, Interview, and Assist in Employee Selection:
      Develop and manage selection process

      Review employment applications, evaluate work history and other qualifications

      Arrange and/or conduct job interviews

      Answer applicant questions about working conditions, job duties, or selection process

      Conduct background and/or reference checks on candidates

      Assist in development of examinations/assessment centers

      Administer pre-employment tests to applicants

Provide Professional Advice on Personnel Issues:
      Communicate personnel policies and procedures to staff and employees

      Review, advise, and inform management and employees of new or revised personnel law and regulations

      Provide advice on personnel issues including reprimands, discipline or termination

      Consult legal counsel to ensure policy compliance within federal and state law

Maintain Personnel Records:
      Maintain complete personnel records including promotions, transfers, performance and salary

      Maintain record of selection process, including unsuccessful applicants

      Perform clerical functions, update records, and process personnel actions

      Maintain general personnel files including correspondence and administrative files

      Maintain records for filing federal, state and local employment related data and reports

      Maintain affirmative action files

Assist Safety Committee:
      Serve as member of Safety Committee

      Provide staff support to Safety Committee

      Prepare agenda and minutes of meetings

      Maintain safety committee records

      Assist in accident investigation

      Prepare Department of Labor & Industries accident reports

      Administer Safety Recognition Program

Provide Wellness Committee Support:
      Assist in organization of Wellness Committee

      Provide member support to committee

      Publish Employee Newsletter

Miscellaneous Duties:
      Prepare payroll for City Manager, City Attorney, and Personnel Division

      Prepare monthly claims for personnel office

      Develop and present training programs on personnel issues, federal and state employment regulations

      Represent City with various professional organizations

Other duties may be assigned.

This is a representative sample--not to imply a complete listing of responsibilities and tasks.

SUPERVISORY RESPONSIBILITIES:

Directly supervise personnel who provide clerical assistance to the personnel division (i.e. student interns, office assistant). Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring recommendations, and employee training; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems. Provide advice to all departments in each of these areas.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      EDUCATION and/or EXPERIENCE:

      Associate's degree (A. A.) or equivalent from two-year college or technical school; and two to four years related experience and/or training; or equivalent combination of education and experience.

      LANGUAGE SKILLS:

      Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to prepare technical reports and training programs which conform to prescribed style and format. Ability to effectively present information to top management, public groups, employees and/or boards or commissions.

      MATHEMATICAL SKILLS:

      Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

      NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

      (A) Considerable knowledge of modern policies and practices of public personnel administration; considerable knowledge of employee classification, compensation and benefits, recruitment, selection, training, and labor relations; Routinely deals with confidential matters of high sensitivity. Dissemination of confidential information requires judgment and extensive knowledge of policies and procedures and state/federal laws.

      (B) Skill in preparing and administering job descriptions, announcements, and examinations; skill in analyzing personnel programs and systems; skill in operating the listed tools and equipment;

      (C) Ability to analyze and interpret comprehensive job requirements; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with applicants, employees, city officials, labor unions and the general public; ability to maintain confidential and sensitive information; ability to understand and follow instructions.

      TOOLS AND EQUIPMENT USED:

      Requires frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine and fax machine; typewriter; postage meter; law books.

      CERTIFICATES, LICENSES, AND REGISTRATIONS:

      First aid, and CPR

PHYSICAL DEMANDS:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl. The employee is occasionally required to stand, walk, climb or balance, and taste or smell.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

KEY RELATIONSHIPS:

The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee will provide information to department heads, all employees, job applicants, the Civil Service Commission, the school district and colleges or universities, and other municipal or state agencies. Information will be provided in writing, by telephone, in person, and/or through teaching or formal instruction.

The employee will collect information from, coordinate projects and activities with, and solve problems with department heads, all employees, job applicants, the Civil Service Commission, and other municipal or state agencies. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

The employee will negotiate solutions within policy guidelines with department heads, employees, the Civil Service Commission, and other state or federal agencies. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

The employee may negotiate solutions involving policy changes with the Civil Service Commission. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

Department Head (date) Supervisor (date) Employee (date)

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.