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Ellensburg, WA - Library Director

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CITY OF ELLENSBURG
LIBRARY AND HAL HOLMES CENTER
LIBRARY DIRECTOR
REPORTS TO: CITY MANAGER

MISSION:

To administer, plan, and direct the services and programs of the Ellensburg Public Library and the Hal Holmes Community Center.

SUMMARY:

Perform professional, managerial, and administrative work. Develop library collections, determine staff duties, and supervise professional and para-professional work. Develop policy recommendations, evaluate operations and activities of the Library and the Center, and plan for future needs. Plan, initiate development, and resolve problems. Provide library services to the community and operate a community center.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.

Policy Analysis/Council Manager Support:

Collect and analyze department data and information

Identify and quantify problems

Formulate potential solutions

Prepare cost analysis of optional solutions

Develop and deliver presentations, agenda reports, ordinances and resolutions

Provide professional advice

Take appropriate action to implement policy

Manage Financial Resources:

Develop and appropriately defend long range and annual department budget

Monitor revenues and expenditures

Take appropriate action with unexpected project adjustments

Ensure integrity of systems which collect or expend funds

Manage Staff Resources:

Develop department work program

Assign staff to work within resources

Develop and monitor department job descriptions assuring assignments within job limits

Assist/develop hiring process to maintain staff levels

Provide performance evaluations

Administer discipline as necessary

Assist labor negotiations

Assess and budget training needs

Develop work schedules as appropriate; supervise performance

Recruit, interview, and assign volunteers

Manage City Assets:

Ensure appropriate maintenance and legal use of city property and equipment

Maintain accurate inventory records on equipment, furnishings, etc.

Represent City with Outside Agencies, Groups and Citizens:

Deliver speeches or presentations representing the City as assigned

Provide information to media as needed

Work with citizens and citizen groups to resolve problems

Ensure quality customer service

Staff City Commissions and Committees:

Assist Library Board in operating within responsibilities set by law, City Council and/or City Manager

Assist group in problem solving

Assist in framing issues, providing optional solutions, and strengths/weaknesses of potential solutions

Ensure businesslike open public meetings

Assist chair to develop agendas; ensure appropriate, timely minutes and recommendations to City Manager

Duties Specific to this Position:

Develop collections of library materials

Select adult materials; approve children's collection selection

Establish cataloging policies and procedures for the proper addition and deletion of items for the bibliographic database

Direct preparation of brochures and other materials on services, policies, and special events

Prepare annual report for distribution to patrons

Operate interlibrary loan service between libraries and implement cooperative projects with city and school libraries

Develop and implement technology plan, automated system and electronic resources for staff and public

Miscellaneous:

Develop RFP's, hire consultants and direct consultant activities

Track and analyze state and federal legislation, regulations, etc.

Evaluate impact of regulations

Occasionally accepts fines, fees, and donations

Other duties may be assigned.

This is a representative sample--not to imply a complete listing of responsibilities and tasks.

SUPERVISORY RESPONSIBILITIES:

Manage subordinates, three of whom supervise other library employees, and one who supervises employee(s) of Hal Holmes Center. Responsible for the overall direction, coordination, and evaluation of this unit.

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Master's degree (M.L.S.) from an ALA accredited school; and five years related experience and/or training. Supervisory and administrative experience required.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to effectively present information to top management, public groups and/or a board of directors. Ability to write speeches and articles.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

Professional Librarian Certification from State of Washington. Master's in Library Science from ALA accredited graduate school; First aid and CPR certification.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

(A) Thorough knowledge of the principles and practices of modern library systems and programs; Thorough knowledge of library collection classification and selection techniques; Considerable knowledge of equipment and facilities required in a comprehensive library system; Considerable knowledge of community library needs and resources; Working knowledge of the principles and practices of office management, work organization and supervision. Routinely deals with confidential matters of high sensitivity. Dissemination of confidential information requires judgment and extensive knowledge of city policies and procedures and state/federal laws.

(B) Skill in operation of listed tools and equipment.

(C) Ability to plan, organize, coordinate and implement a comprehensive library system; Ability to coordinate, analyze, and utilize a variety of reports and records; Ability to communicate effectively, verbally and in writing; Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, and the public.

TOOLS AND EQUIPMENT USED:

Library computer system; Personal computer, including a variety of computer softwareprograms; calculator; copy and fax machine; phone; printers; book carts.

PHYSICAL DEMANDS:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

KEY RELATIONSHIPS:

The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee will communicate with library patrons, Friends of the Library, Library Board, City Manager, department heads, City Council, media, and peers in other agencies. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

The employee will coordinate projects and activities with other city departments, library patrons, Friends of the Library, Library Board, other librarians, the school district, community organizations, and other agencies. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

The employee will solve problems, negotiate solutions within policy guidelines, and negotiate solutions involving change with library patrons, Friends of the Library, Library Board, other librarians, the school district, other city departments, City Manager, and other agencies. Contact will be made in writing, by telephone, in person, and/or through teaching or formal instruction.

Department Head (date) Supervisor (date) Employee (date)

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.

Sample Only

CITY OF ELLENSBURG LIBRARY AND HAL HOLMES CENTER LIBRARY DIRECTOR REPORTS TO: CITY MANAGER

CITY OF ELLENSBURG
LIBRARY AND HAL HOLMES CENTER
LIBRARY DIRECTOR
REPORTS TO: CITY MANAGER