Sample Only
CITY OF ELLENSBURG
LIBRARY
LIBRARY AIDE
REPORTS TO: LIBRARY ASSOCIATE IN COLLECTION SUPPORT
MISSION:
Assist by receipting in items ordered for collection; shelving; shelf reading; physical processing of library materials; searching lists and shelves, filing and other tasks relating to collection and shelf maintenance.
SUMMARY:
Search selection lists and bibliographies in the library’s database; verify orders received with packing slips; property stamp, tattle tape new materials and similar processing tasks; type/apply spine labels; stamp and box withdrawn materials; sort and box donated items for storage; sort and display donated magazines; receipt in newspapers, keep back issues in order; shelf read periodicals and books; shelve returned items; search for overdue and missing items; clean and mend library materials; file updates in reference books, publisher catalogs, & other items; photocopy, collate, mail.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.
Staff Support Duties:
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Search titles in database and mark selection lists and bibliographies with
library holdings
Open and unpack boxes of new materials and verify items against packing slips
Place order slips in individual items; presort into categories for temporary storage
Property stamp new items; apply labels as needed
Apply security tags to new materials as needed
File updates to reference materials
Fill tax form rack from January through April
Renew paper supplies in photocopier, public catalog printers, fax machine, scratch paper boxes for patrons, etc.
Stamp discarded items when withdrawn, mark bar codes and box them for storage
Sort and move donated magazines; maintain order on magazine exchange shelves in library entrance; recycle unwanted items
Box unwanted donated books and items for library book sale
Check in newspapers; stamp and display, keep back issues in order on shelves; wee back issues and pack for recycling pickup
Shelve items when circulation staff has them ready for shelving
Read shelves to maintain correct shelf order
Search shelves for overdue items as listed by head of circulation
Search for missing items; locate items needed by catalogers
Type spine labels for new materials, or label older items as needed
File and keep publishers catalog collections in order for librarians
Photocopy agendas, forms, flyers, brochures, etc.; collate, staple, distribute
Use postage machines to mail correspondence and small packages
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Answer telephone and take messages during staff meetings
Assist at annual book sale
This is a representative sample--not to imply a complete listing of responsibilities and tasks.
TYPE OF SUPERVISION RECEIVED:
Quantity and quality of employee's work is subject to a close check by Library Associate in Collection Support.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED); one year related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Able to write correspondence, Ability to effectively present information in one-on-one and small group situations.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
A) Some knowledge of general office practice and procedures; some knowledge of library organization and purpose; knowledge of alphabetical and whole/decimal number filing;
B) Skill in keyboard and computer data entry; operation of listed tools and equipment; ability to maintain confidentiality of patron records.
C) Ability to communicate effectively, verbally and in writing; to implement policy and procedure; to exercise initiative and judgment in completing tasks; to organize various activities; ability to establish and maintain effective working relationships with employees and supervisors.
SPECIAL REQUIREMENTS
First aid and CPR certification
TOOLS AND EQUIPMENT USED
Computer keyboard, printers, book carts, typewriter, copy machine; phone; postage machine small office tools.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to taste or smell.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel crouch, or crawl; and talk or hear.
The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Tasks affected include filing, shelving books, computer work, shelving by using colored dots, and processing books.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to airborne particles. Sharp utensils are used in some cases.
The noise level in the work environment is usually moderate.
KEY RELATIONSHIPS:
The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee will provide information to and collect information from the library staff. Contact will be made by telephone and in person.
The employee will solve problems and negotiate solutions within policy guidelines
with the library staff. Contact will be made by telephone of in person.
Department Head (date) Supervisor (date) Employee (date)
NOTICE: The above job profile does not include all essential and nonessential
duties of this job. All employees with disabilities are encouraged to contact
the Personnel Department to review and discuss the essential and nonessential
functions of the job. An employee with a disability can evaluate the job in
greater detail to determine if she/he can safely perform the essential function
of this job with or without reasonable accommodation.
DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.