Research Tools › Sample Documents › Job Descriptions › Financial Supervisor

Ellensburg, WA - Financial Supervisor

Sample Only

CITY OF ELLENSBURG
FINANCE DEPARTMENT
FINANCIAL SUPERVISOR
REPORTS TO: FINANCE DIRECTOR

MISSION:

To supervise, implement policies and procedures, administer and perform payroll, benefits, and accounting work.

SUMMARY:

Provide leadership and direction to maintain and improve customer service, departmental efficiency, and staff morale. Monitor City, State, and Federal legislation and communicate new policies to staff and general public. Provide payroll and employee benefits administration. Communicate with other City departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.

Employee Supervision:

Direct staff; assign work and approve leaves

Maintain office personnel staffing necessary to achieve goals

Facilitate hiring/dismissal process

Evaluate employee duties and determine improvements

Provide staff support; answer questions, customer service assistance

Resolve inter/intra-departmental problems

Represent administration during OPEIU union negotiations

Act as Finance Director's Designee during absence

Assist Department Administration

Evaluate computer programming; initiate/design changes to meet needs

Act as liaison between Finance Department and other City departments, the Finance Director, and the public

Research, recommend, coordinate equipment purchases and facility improvements

Monitor expenditures

Assist in development of short and long term plans

Payroll Administration:

Design payroll procedures, forms, and computer programming

Educate employees to accurately report payroll

Reply to inquiries and audits; prepare and sign reports

Prepare City share payment voucher; remit monies

Account for and maintain Federal and State files

Balance payroll at month and year end; prepare 941's and W-2's

Answer garnishment notices; track garnishments and remit monthly

Remit monies and maintain union, disability, benefits, and United Way files

Process payroll changes for new, terminating, and active employees

Maintain computer and written leave accrual files

Gather payroll statistics and costs; provide information to management and unions

Complete surveys; answer payroll information requests

Utility Billing and Customer Service:

Consult with Finance Director and City Attorney to determine policy changes

Draft City Code changes and agenda reports as necessary

Implement changes by designing forms, procedures and/or programming

Monitor programming changes to determine effectiveness

Write and provide customer information

Resolve customer grievances

Benefit Administration:

Recommend coverage; negotiate with insurance vendors

Administer State Industrial insurance and unemployment benefits

Administer Federal and State mandated leave policies and procedures

Administer City's deferred compensation plan

Maintain insurance benefit files; complete enrollments, answer employee inquiries and resolve problems

Monitor leaves and provide appropriate notices to employees

Provide benefit information

Prepare benefit studies; present information and recommendations

Miscellaneous Duties:

Rewrite City code sections and agenda reports as needed

Resolve banking problems; set up new checking accounts

Resolve problems in balancing treasurer's accounts

Provide LID/SID accounting

Provide KITTCOM accounting

Complete special projects as required

Other duties may be assigned.

This is a representative sample--not to imply a complete listing of responsibilities and tasks.

SUPERVISORY RESPONSIBILITIES:

Supervises a total of ten employees in the Finance Department; Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); minimum four years position-related experience and/or training; or equivalent combination of education and experience is acceptable.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journal, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute interest, discounts, rate, ratio, percentages, area circumference, volume and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

(A) Considerable knowledge of internal control procedures and management information systems, office automation and computerized financial applications, public finance and fiscal planning; knowledge of payroll, accounts payable and accounts receivable functions; working knowledge of budgetary, accounting and reporting systems; Routinely deals with confidential matters of high sensitivity. Dessemination of confidential information requires judgment and extensive knowledge of city policies and procedures and state/federal laws.

(B) Skill in operating the listed tools and equipment;

(C) Ability to effectively supervise staff; ability to communicate effectively orally and in writing; ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret a variety of technical instructions.

TOOLS AND EQUIPMENT USED:

Personal computer, including word processing and spreadsheet software; 10-key calculator; phone; copy machine; fax machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; walk; and talk or hear. The employee regularly is required to stand; climb or balance; and stoop, bend, kneel and crouch.

The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distant vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

KEY RELATIONSHIPS:

The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the functions of this job, the employee will provide information to, collect information from, coordinate projects and activities and solve problems with other departments and employees, state and Federal agencies, Insurance companies, Unions, and the public. Contact will be made in writing, by telephone, in person, and in some cases by teaching or formal instruction. The employee will collect information from and provide information to the City Council.

The employee will negotiate solutions within policy guidelines with insurance companies, banks, employees, and other departments.

Department Head (date) Supervisor (date) Employee (date)

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.

Sample Only

CITY OF ELLENSBURG FINANCE DEPARTMENT FINANCIAL SUPERVISOR REPORTS TO: FINANCE DIRECTOR

CITY OF ELLENSBURG
FINANCE DEPARTMENT
FINANCIAL SUPERVISOR
REPORTS TO: FINANCE DIRECTOR