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CITY OF ELLENSBURG
FINANCE DEPARTMENT
BUDGET ANALYST/ACCOUNTANT
REPORTS TO: FINANCE DIRECTOR
MISSION:
To provide timely and accurate accounting and analytical support to the Finance Department and the City of Ellensburg.
SUMMARY:
Provide accounting support through a variety of responsibilities and various special projects as assigned by the Finance Director and City Manager. Provide a centralized point for corrections to the general ledger, budget and bank accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.
Coordinate Budget Publication:
- Set intermediate deadlines to complete preliminary budget
Publish preliminary budget
Maintain changes during preliminary budget review process
Publish final annual budget
Publish budget templates for each fund and distribute to managers
Communicate instructions, coordinating specific financial data
Review draft preliminary with Finance Director and Manager
Research questions for City Manager
Incorporate changes by City Council
- Communicate results with a report and/or spreadsheet
Determine project scope and deadlines
Analyze accounting data
Evaluate internal controls
Research historical trends
Prepare projections based on reasonable assumptions
- Publish Annual Financial Report for State Auditor by deadline
Prepare combined balance sheet and income exhibits and supporting statistical tables
Reconcile financial report to general ledger, budgets and revenues; post corrections as required
Review draft financial report with Finance Director
Produce financial report templates for each fund
- Review budget ledger for encoding errors
Research and determine correct accounts to be debited
Post corrections to budget system
Maintain record of corrections to provide general ledger consistency
Sort and distribute Budget ledgers to department heads and Finance Director for review
- Correct accounts noted in budget
Add new accounts to chart of accounts where appropriate
Run corrected edit
Post to general ledger system
Run "Category" file on mainframe
Identify new monthly files to import
Import files into general ledger edit using pre-written programs
- Prepare year-end schedule
Verify inventory count
Review fixed asset descriptions
Develop plan for updating inventory; forward department instructions
Collect and review inventory sheets; clarify adjustments
Update Lotus database
Verify internal tag placement, serial numbers, and location codes with departments
- Receive bank statements for payroll, claims, deposit utilities and treasurer's
cash checking accounts
Reconcile checking accounts
Communicate action items to treasurer
File reconciliation for auditor review
- Input departmental subtotal into "transfer" spreadsheets
Compare to cash balance to verify positive balance
Communicate required transfers to Data Processing for input
Prepare transfer transmittal for correction between funds
Prepare claims sort, payroll and equipment rental charges by department
Prepare transfer to cover sort fall as needed
Obtain preliminary treasurer's cash balance and LID transfers
Review current month general ledger corrections
Summarize transfers in "transfer" spreadsheet and transmittal
- Provide input in development of financial policies and procedures
This is a representative sample--not to imply a complete listing of responsibilities and tasks.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- EDUCATION and/or EXPERIENCE:
Bachelor's degree (B.A.) from four-year college or university; and two to four years position-related experience and/or training.
- LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journal, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as interest, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
CERTIFICATES, LICENSES, REGISTRATIONS:
First aid and CPR certification
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
(A) Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
- (B) Skill in operation of listed tools and equipment; Must not disclose
confidential information to which employee is infrequently exposed;
(C) Ability to communicate effectively orally and in writing; ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret a variety of technical instructions.
TOOLS AND EQUIPMENT USED:
Personal computer, including computer spreadsheet and word processing, 10-key calculator, phone, and copy machine
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.
The noise level in the work environment is usually moderate.
KEY RELATIONSHIPS:
The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the functions of this job, the employee will provide information to and collect information from department heads, the City Manager, and the City Council. Contact will be made in writing, by telephone, and in person.
The employee will coordinate projects, activities, etc., solve problems and negotiate solutions involving policy changes with recycling committees. Contact will be made by telephone and in person.
Department Head (date) Supervisor (date) Employee (date)
NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.