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Ellensburg, WA - Assistant Treasurer

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CITY OF ELLENSBURG
FINANCE DEPARTMENT
ASSISTANT TREASURER
REPORTS TO: FINANCE SUPERVISOR

MISSION:

To provide assistance to customers and City departments, and perform banking services for the City Treasury.

SUMMARY:

Receipt monies in accordance with state regulations and City procedures. Reconcile departmental transmittals. Prepare daily bank deposits. Prepare and disburse payments/refunds not processed through Claims Fund. Bill, receive and post payments for various accounts. Invest excess/idle funds as directed. Prepare and maintain various reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.

Reconcile and Receipt Department Transmittals:

Verify accuracy of transmittals; issue receipt noting appropriate account number

Communicate with departments to solve problems

Clarify cash balancing and transmittal procedures

Prepare Daily Bank Deposit:

Combine cash, coin, and checks from utility transmittal and other monies receipted from various departments

Balance total cash and checks received to receipts

Complete daily bank deposit slip; deposit with bank

Reconcile and Maintain Utility Deposit Refund Records:

Print checks, edit totals, record in check register; mail

Input refund data

Review and verify edit listing for finaled account deposit refunds; confirm deposits were accurately credited

Process deposit refunds; mail checks with final statement

Balance Utility Deposit Reconcile Report with Treasurer's Cash Monthly Report; resolve discrepancies

Maintain deposit files

Prepare Treasurer's Cash Monthly Report:

Total receipts and disbursements monthly; verify and/or make corrections

Deliver to Data Processing Clerk for computer entry

Review report for errors

Balance individual fund totals to affected reports

Assist City Funds Investment:

Provide information for investment decisions

Maintain contact with investment agents

Input, balance, and maintain the "Investment Ledger"

Maintain separate handwritten ledgers for various longterm accounts

Maintain knowledge of investment strategies, interest rates, terminology, and problems

Maintain LID and Sidewalk Assessment Billings:

Review customer ledgers annually to determine assessment status; send foreclosure notices as needed

Arrange payment schedule for delinquent payments

Calculate and pay principal and interest owed on the notes

Generate and balance "LID and Sidewalk Assessment Subsidiary Ledger"

Receive and receipt payments; post to LID computer ledgers

Maintain "Advance Travel Revolving Fund":

Issue check for authorized expenses

Balance and replenish the fund

Complete vouchers for claimed advances; charge appropriate budget accounts

Prepare and Maintain "State Abandoned Property Report":

Attempt to notify payee of unclaimed checks or agent of bonds/coupons

Complete the State of Washington Unclaimed Property Report

Remit utility credits and deposit refund checks to the Department of Revenue

Credit other checks back to appropriate fund

Issue duplicate check; request reimbursement if previously remitted to State

Maintain reports of Unclaimed Property

Issue Customer Refunds for Departments:

Issue and mail check to customer

Process Payments on Various Accounts:

Maintain payments due schedule

Issue checks from the City Clerk's Revolving Fund and Special Events accounts

Issue reimbursements for purchases

Report ambulance payments received and refunded monthly

Maintain Long Term Debt Records:

Verify city debt and maturity; issue check or wire funds to owner/agent

Maintain record of outstanding and paid bonds/coupons

Submit annual report to Finance Director

Process Miscellaneous Accounts Receivable and Receive Payments:

Process miscellaneous Finance billings; prepare and mail invoice

Maintain Finance billing schedule

Mail reminder notices or collection letters as necessary

Receipt invoice payments

Pull outstanding invoice when payment received

Report paid/outstanding invoices monthly to departments

Miscellaneous Duties:

Maintain Payroll and Claims check registers

Generate and maintain P.W. Cash Bond Report

Maintain record of departmental receipts and invoices for numerical integrity

Other duties may be assigned.

This is a representative sample--not to imply a complete listing of responsibilities and tasks.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be make to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED); and two to four years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journal, or governmental regulations. Ability to write correspondence and procedures. Ability to effectively present information in one-on-one and small group situations, to customers, clients and other city employees.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as interest, discounts and percentages. Ability to apply concepts of basic algebra.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

(A) Working knowledge of computers and electronic data processing;

working knowledge of modern office practices and procedures; working knowledge of governmental accounting principles and practices. Periodically accesses sensitive information required to perform job tasks, requiring the ability to maintain confidentiality;

(B) Skill in operating listed tools and equipment.

(C) Ability to perform arithmetic computations accurately and quickly; ability to communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work well with public; ability to work under pressure and/or frequent interruptions.

SPECIAL REQUIREMENTS:

(A) Must be bondable

TOOLS AND EQUIPMENT USED:

Mainframe computer terminal; 10-key calculator; personal computer, including word processing and spreadsheet software; fax and copy machine; check protector; various ink stamps; laser printer.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, bend, kneel, or crouch; and talk or hear. The employee regularly is required to stand and walk. The employee is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

KEY RELATIONSHIPS:

The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the functions of this job, the employee will provide information to and collect information from other departments, the public, the City Council, Investment and Depository Banks, and other agencies. Contact will be made in writing, by telephone and/or in person.

The employee will coordinate projects with other departments.

The employee will solve problems and negotiate solutions within policy guidelines with the public and other departments. Contact will be made in writing, by telephone, and/or in person.

Department Head (date) Supervisor (date) Employee (date)

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.

Sample Only

CITY OF ELLENSBURG FINANCE DEPARTMENT ASSISTANT TREASURER REPORTS TO: FINANCE SUPERVISOR

CITY OF ELLENSBURG
FINANCE DEPARTMENT
ASSISTANT TREASURER
REPORTS TO: FINANCE SUPERVISOR