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Bellevue, WA - Public Records Analyst

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City of Bellevue: Public Records Analyst

JOB TITLE:

Public Records Analyst

JOB FAMILY:

Administrative

JOB TITLE CODE:

  

EEO CODE:

Para-Professional

DEPARTMENT(S):

City Clerk

WAGE SCHEDULE:

G

FLSA STATUS:

Non-Exempt

EFFECTIVE DATE:

January 1, 2001

JOB SUMMARY

Performs professional and technical work in analyzing and developing improved policies, practices, methods and procedures relating to the economical and efficient maintenance of public records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Designs and develops manual or automated records management systems; reviews existing and potential office information systems and prepares recommendations for changes and improvements.
  • Evaluates and advises department staff on the optimal format for archival retention, i.e., microfilm, fiche, optical scanners, etc.
  • Prepares written procedures for users of the Records Center.
  • Prepares inventories of records; prepares records destruction notices and retention scheduling.
  • Provides direction to departmental employees on records management issues as required.
  • Serves as systems administrator for records management system and document management system; works directly with software vendor on system upgrades or malfunctions. Manages quality control of data in the system; validates data accuracy.

SUPERVISION RECEIVED AND EXERCISED

Works under the general supervision of the Public Records Manager.

No formal supervisory responsibilities.

EDUCATION AND EXPERIENCE REQUIREMENTS

College-level course work or graduation from an accredited two-year college or university with a degree in Records and Information Management, Library Sciences, Business or Public Administration.

Two or more years of professional related experience.

Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Certified Records Manager preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

Knowledge of Washington State laws, rules and regulations concerning records management, inventory, and retention.

Knowledge of RIM concepts, theories, and practices.

Knowledge of office automation systems, procedures and methods.

Ability to conduct research and present recommendations, both orally and in writing.

Knowledge of a variety of micrographic processing and duplicating equipment.

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.

The employee may be required to push, pull, lift, and/or carry up to 40 pounds.

The noise level in the work environment is usually moderately quiet.

Work may routinely require the employee to climb, balance, bend, stoop, kneel, crouch, and/or crawl.