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City of Bellevue: Accounting Supervisor

JOB SUMMARY

This position is located throughout the City in a variety of departments. Supervises, plans and coordinates the activities and operations of the accounting programs; coordinates assigned activities with the departments, divisions, outside agencies and the general public; and provides highly responsible and complex staff assistance to Managers in the Finance department and throughout the City.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs duties and responsibilities commensurate with assigned functional area within a City department which may include, but are not limited to, any combination of the following tasks:

• Coordinate the organization, staffing, and operational activities for the assigned accounting programs.
• Participate in the development and implementation of goals, objectives, policies, and priorities for the City finance activities; identify resource needs; recommend and implement policies and procedures.
• Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Direct, coordinate and review the work plan for the accounting programs; meet with the staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
• Oversee City accounting procedures including the issuance and completion of purchasing order, claim vouchers and travel expenses.
• Review City contracts; monitor expenditures and revenues for compliance with contract provisions and appropriate budgets.
• Control and oversee the issuance of City warrants; approve claims entered in claim voucher system for processing.
• Review invoices, receipt of deposits and procedures of recording funds; monitor all financial reports from the general and subsidiary ledgers; assist in reconciliation and summary data reports.
• Establishes and maintains a working environment conducive to positive morale, individual style, quality, creativity, and teamwork.
• Supervise data control operations including the approval of documents and batch processing control; implement modifications to improve systems; participate in the development and testing of new systems.
• Identify opportunities for improving service delivery methods and procedures; review with appropriate management staff; implement improvements.
• Participate in the development and administration of the budget; direct the monitoring of and approve expenditures; recommend adjustments as necessary.
• Coordinate accounting activities with those of other departments; provide staff assistance to other staff; prepare and present staff reports and other necessary correspondence.

SUPERVISION RECEIVED AND EXERCISED

Works under general supervision.

Supervises other Accounting staff and support staff, as assigned.

EDUCATION AND EXPERIENCE REQUIRMENTS

Graduation from an accredited four-year college or university with a degree in Finance, Accounting, Business or Public Administration or related field.

Five or more years of professional related experience in budgeting, accounting, investments, finance or related field, preferably in the public sector.

Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Certified Public Accountant preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

Knowledge of modern and complex principles and practices of accounting; methods and procedures of claim voucher management including applicable computer applications; computerized financial reporting and management information systems; principles of budget preparation and control; principles of supervision, training and performance evaluation; pertinent Federal, State, and Local laws, codes and regulations.

Ability to plan, organize, direct and coordinate the work of supervisory and technical personnel; ability to provide leadership, counsel, motivation and constructive performance reviews to staff, securing their respective commitments to department and City goals.

Identify and resolve complex problems and public representatives including vendors, customers and regulatory agencies; prepare accurate and complete financial statements and reports from accounting data; maintain a variety and financial records and files; understand and interpret the functions of an automated accounting system; select, supervise, train and evaluate staff; communicate clearly and concisely, both orally and in writing; understand, interpret and explain the government procedures and functions of the City; establish and maintain effective working relationships with those contacted in the course of work.

Knowledge of databases and spreadsheet programs utilized by the City; ability to use the City's central financial information system.

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.

The employee may be required to push, pull, lift, and/or carry up to 20 pounds.

The noise level in the work environment is usually moderately quiet.