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CITY OF ELLENSBURG
FINANCE DEPARTMENT
FINANCE DIRECTOR/TREASURER
REPORTS TO: CITY MANAGER
MISSION:
To supervise, monitor and perform the financial activities and systems of the City.
SUMMARY:
Supervise the activities of the Finance Department to meet stated goals within budgeted resources. Oversee annual budget preparation, payroll, vendor payments, cash collections, utility billing, meter reading, and financial monitoring and reporting for all departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
All of the following are to be performed while adhering to City of Ellensburg operational policies, safety rules, and procedures.
Policy Analysis/Council Manager Support:
Collect and analyze department data and information
Identify and quantify problems
Formulate potential solutions
Prepare cost analysis of optional solutions
Develop and deliver presentations
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Prepare agenda reports and ordinances
Take appropriate action to implement policy
Manage Financial Resources:
Develop and appropriately defend long range and annual department budget
Monitor revenues and expenditures
Take appropriate action with unexpected project adjustments
Ensure integrity of systems which collect or expend funds
Manage Staff Resources:
Develop department work program with assistance of division/section head
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Assist integration of department program into city-wide work program
Assign staff to work within resources
Develop and monitor department job descriptions assuring assignments within job limits
Provide performance evaluations
Administer discipline as necessary
Assist labor negotiations
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Assure appropriate training, competent and integrated into work performance
Develop work schedules as appropriate; supervise performance
Directly supervise Financial Supervisor, City Clerk, and Budget Analyst
Oversee supervision of Finance Department personnel
Provide professional advice, oral and written instructions
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Review and monitor long range capital plans, 6 year and annual capital budgets
relative to plans
Ensure appropriate maintenance and legal use of city property and equipment; maintain property inventory
Manage daily operations of computer assets, solving operation problems as needed
Review procedures for compliance with internal control standards
Write procedures to improve and correct deficiencies
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Meet with peers in business, community and other government entities to encourage
cooperative problem solving and joint approaches to problems
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Deliver speeches or presentations representing the City as assigned
Provide information to media as needed
Work with citizens and citizen groups to resolve problems
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Prepare materials, research options needed for commission/committee recommendations
as needed
Assist in framing issues, providing optional solutions, and strengths/weaknesses of potential solutions
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Oversee city-wide budget preparation
Prepare and review detailed budget instructions
Review departmental draft budgets for compliance with budget directions and suggest changes as necessary
Assemble departmental budgets into preliminary budget for City Manager's review and publication
Change preliminary budget per Council direction
Publish adopted annual budget
Prepare annual financial report
Supervise maintenance of financial records
Direct investment of city funds
Monitor revenues and expenditures; certify expenditures, prepare reports, and prepare budget amendments
Prepare special studies/reports
Oversee claims reporting to risk pool
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Prepare grant applications and administer successful grants
Track and analyze state and federal legislation, regulations, etc.
Other duties may be assigned.
This is a representative sample--not to imply a complete listing of responsibilities and tasks.
SUPERVISORY RESPONSIBILITIES:
Manages one subordinate supervisor who supervises a total of ten employees in the finance department. Is responsible for the overall direction, coordination, and evaluation of this unit. Also directly supervise two non-supervisory employees.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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EDUCATION and/or EXPERIENCE:
Bachelor's degree (B. A.) from four-year college or university; and five years related experience; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards and commissions.
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MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
(A) Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;
(B) Skill in operating the listed tools and equipment; Routinely deals with confidential matters of high sensitivity. Dessemination of confidential information requires judgment and extensive knowledge of city policies and procedures and state/federal laws.
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effective orally and in writing.
SPECIAL REQUIREMENTS:
Must be bondable.
TOOLS AND EQUIPMENT USED:
Personal computer, including word processing and spreadsheet software; 10-key calculator; phone; copy machine; fax machine.
CERTIFICATIONS, LICENSES, AND REGISTRATIONS:
First aid and CPR certification
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk.
Specific vision abilities required by this job include the ability to adjust focus for viewing computer screens and computer printouts.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
KEY RELATIONSHIPS:
The key relationships described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee will provide information to and collect information from the City Manager, the City Council, other departments, AWC RMSA, AWC, the public, Kittitas County, and CWU. Contact will be made in writing, by telephone, and/or in person.
The employee will coordinate projects and activities with other departments in writing, by telephone, and/or in person.
The employee will solve problems with the City Manager, the City Council, other departments, AWC RMSA and the public in writing, by telephone, and/or in person.
The employee will negotiate solutions within policy guidelines with the City Council, other departments, and the public in writing, by telephone, and/or in person.
Department Head (date) Supervisor (date) Employee (date)
NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Director of Personnel or the City Manager.