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Bellevue, WA - Benefits Administrator

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City of Bellevue: Benefits Administrator

JOB TITLE:

Benefits Administrator

JOB FAMILY:

Human Resources

JOB TITLE CODE:

  

EEO CODE:

Professional

DEPARTMENT(S):

Human Resources

WAGE SCHEDULE:

G

FLSA STATUS:

Exempt

EFFECTIVE DATE:

January 1, 2001

JOB SUMMARY

Performs a variety of routine and complex administrative, technical and professional work to manage and administer the City's benefits programs including medical, dental, vision, life and disability insurance; wellness programs; and paid and unpaid time-off programs. Administers MEBT, ICMA and PEBSCO tax-sheltered savings plans; LEOFF I Disability Board; and Fireman's Pension Fund. Works extensively with employees, managers and vendors in the delivery of City benefit services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manages the self-insured health fund; audits and reconciles vendor invoices; oversees eligibility; writes communications to vendors and participants; gathers research data; analyzes historical trends; proposes and implements corrective actions.
  • Schedules meetings for the Disability Board; prepares agenda packets and creates reports; researches issues related to retiree inquiries.
  • Manages the Fire Pension Fund; calculates excess pension benefits; prepares agenda packets; creates account balance statements for active participants; and regularly communicates with retirees.
  • Consults with employees who are leaving or preparing to leave the City ; explains and assists them with selecting their post-service benefit options and questions; addresses COBRA benefit related issues.
  • Assists active employees who have questions about their benefit packages and various insurance claims; troubleshoots problems; serve as interface between employee and vendors when required; presents benefit orientation as a part of Bellevue Beginning session.
  • Coordinates City-wide wellness program including specific events and contests. Coordinates facilities, refreshments, prizes and marketing.
  • Audits and reconciles Flex 125 reimbursement accounts, group and voluntary life insurance programs, and payments to medical and dental plans.
  • Reviews and analyzes FMLA applications; makes recommendations and develops employer response; interprets human resources policies and procedures with regards to benefit, paid and unpaid-time off options for employees.
  • Assists with development of benefit policies; coordinates Employee Benefit Advisory Group meetings; prepares agenda packets and researches issues and concerns.
  • Coordinates retirement plan applications and terminations (MEBT, ICMA PEBSCO); provides information to employees to increase awareness of benefits.

SUPERVISION RECEIVED AND EXERCISED

Works under the general supervision of the Manager, Compensation, Benefits, and HRIS.

No formal supervisory responsibilities.

EDUCATION AND EXPERIENCE REQUIRMENTS

Graduation from an accredited four-year college or university with a degree in human resources, finance, business, public administration or related field.

Four or more years of professional related experience in administering benefit programs preferably with some experience with self-funded/self-insured plans.

Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Certified Employee Benefits Specialist preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

Considerable knowledge and experience in the management of flexible benefit plans that include a variety of health, dental, vision and other options.

Considerable knowledge managing self-insured/self-funded medical plans and defined contribution management plans, particularly with regard to participant issues and plan design knowledge.

Knowledge of FMLA and COBRA regulations and requirements.

Expertise with databases and spreadsheet programs utilized by the City; knowledge of City's central financial information system.

Ability to conduct complex administrative studies. Ability to prepare informative financial reports and deliver persuasive, succinct presentations to employees as required.

Ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with applicants, employees, City officials, labor unions and the general public; ability to maintain confidential and sensitive information; ability to understand and follow instructions.

Skill in collaborating with diverse customers to form partnerships to achieve common objectives.

Ability to plan, organize and facilitate meetings including agenda preparation, minutes and other documentation.

Ability to listen and ascertain the needs of customers; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and courteously.

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.

The employee may be required to push, pull, lift, and/or carry up to 10 pounds. The noise level in the work environment is usually moderately quiet.