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City of Redmond
Application Packet for Location of Telecommunications Facilities on City Property
Important: The submittal requirements and process outlined below may change periodically. To assure that you have the most current requirements, please contact the City of Redmond Executive Department at 556 - 2101 or the City of Redmond Permit Center at 556 - 2473. These submittal requirements are dated April 4, 1997.
I. Background
The siting of telecommunications facilities on city property are subject to the provisions of Chapter 12.14 of the Redmond Municipal Code, which outlines the regulatory process for applying for and receiving a facilities lease, the nature of the rights granted by the city under such an agreement, and the terms and conditions of the rights granted; and Section 20C.80.740 of Redmond's Development Regulations, which outline the development standards and review process for siting telecommunications facilities in Redmond.
Copies of these documents are available on request.
A map of city property is available for review in the Executive Office on the Third Floor of City Hall.
II. The Lease Application Process
The lease application process is outlined on the attached exhibit: Process Map of Telecommunications Facility Siting on City Property.
A. Optional Pre-Application Meeting
Prior to formal submittal of an lease application, the City of Redmond strongly encourages applicants to attend a pre-application meeting with a sketch of the proposed facility for preliminary review by the City of Redmond. The sketch should be drawn to scale and be reasonably accurate. Pre-application meetings may be scheduled by contacting the City of Redmond's Executive Office at 556 - 2101.
B. Lease Application Phase I
To begin formal lease application process, the applicant must submit a completed Phase I Application form, which is attached, accompanied by the required application filing fee of $2,000. Phase I of the lease application focuses on the site and design issues of the proposed facility.
Phase I will include a meeting at the desired city property location between the applicant and city officials who are able to respond to questions regarding the present use of the site and future use. At this point, the city has not disqualified any of its property for telecommunications facility siting. Phase I of the application process is intended to create a facility design that is conducive with the existing use of the property.
Phase I will end with either a withdrawal of the application by the applicant due to no design concept mutually acceptable to the applicant and the city being available --at which point a partial refund of $1,500 will be made to the applicant-- or with the submittal of a design proposal by the applicant.
C. Phase I Completed: Design Proposal Submitted
The design proposal shall consist of the following elements:
- Site plan sketch showing the proposed location of the telecommunications
facility; setback dimensions from the nearest property lines, easements and
streets; location of nearby buildings and fences; major grade changes and
vegetation between the antenna and nearby buildings and streets with notations
as to height and type (deciduous or evergreen); any vegetation that will be
removed for reception purposes and the screening to be installed.
- If the facility is to be attached to an existing structure; an elevation
sketch with details of existing structure, the proposed facility and screening
to be used.
- Photographs of the proposed location as seen from the streets and adjacent
properties.
- Accurate scale conceptual drawings and diagrams of sufficient specificity
to analyze the aesthetic impacts of the proposed telecommunications facilities
or other equipment. Including but not limited to details/specifications for
the facility; size, shape, materials, color, construction, anchoring, wiring,
etc.
- The location and source of electric and other utilities required for the
installation and operation of the proposed facilities.
- Vicinity map, with labeled streets and north arrow.
- Details of the screening, camouflage, or other mitigating aesthetic elements to be installed.
As noted in the attached exhibit, the applicant has the option to begin the development review process at this point as well. All of the above elements of the design proposal mirror elements required of the development review process.
Pursuant to Chapter 12.14 of the Redmond Municipal Code, the lease application is not considered complete until the information required in the design proposal is submitted by the applicant.
Again, a pre-application meeting between the potential applicant and the city is encouraged. Such a meeting may be arranged by contacting the City of Redmond's Executive Office at 556 - 2101.
D. Lease Application Phase II: Negotiation of Lease Terms and Conditions
Once a facility design is submitted, formal negotiations regarding the lease agreement's terms and conditions will occur. As noted previously, Chapter 12.14 of the RMC outlines the terms and conditions of the granting of rights by the city for use of city property by telecommunications providers and carriers.
E. Determination
Pursuant to Chapter 12.14 of the Redmond Municipal Code, the city shall strive to consider and take action on applications for facilities leases within 120 days after receiving a complete application for such a lease. When such action is taken, the City shall issue a written determination granting or denying the lease in whole or in part. If the lease application is denied, the written determination shall include the reason for denial, if any.
III. Staff Contact
If you have any questions regarding the outlined process, please do not hesitate to contact Anthony P. Fuentes, Executive Office Policy Analyst, at 556 - 2107.
We are happy to provide any guidance or assistance.