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Port Angeles, WA PW Dept - Standard File Outline

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Port Angeles, WA
Public Works Department Policy and Procedures
Standard File Outline

PROJECT NO. ______________________

TITLE: ______________________

    .01 INDEX / FACT SHEETS / CHECKLIST / SCHEDULES

    .02 PREDESIGN / PLANNING CORRESPONDENCE

    .03 CONSULTANT SELECTION / AWARD

    .04 CONSULTANT PAYMENT / AGREEMENTS

    .05 DESIGN CORRESPONDENCE

    .06 RIGHT OF WAY / LEGAL DESCRIPTIONS / EASEMENTS

    .07 ENVIRONMENTAL REVIEW AND PERMITS

    .08 SPECIAL STUDIES / BONDING / FINANCING

    .09 ESTIMATES, CALCULATIONS AND SKETCHES

    .10 GRANT AND LOAN CORRESPONDENCE/PAYMENTS RECEIPTS

    .11 SPECIFICATIONS, PROJECT MANUAL

    .12 BIDS, CONTRACT, AWARD NOTICE TO PROCEED

    .13 CONSTRUCTION CORRESPONDENCE

    .14 CONTRACTOR PAYMENTS/CHANGE ORDERS

    .15 FORCE ACCOUNT RECORDS

    .16 CERTIFIED PAYROLL / INTENT TO PAY / AFFIDAVIT OF WAGES / INTERVIEWS EMPLOYMENT REPO

    .17 WEEKLY STATEMENT OF WORKING DAYS

    .18 MATERIAL SOURCES / APPROVALS / MATERIAL TESTING

    .19 MATERIAL QUANTITIES LEDGER / DELIVERY TICKETS / SCALEMAN'S REPORTS

    .20 OPERATION AND MAINTENANCE MANUALS

    .21 FINAL PROJECT PUNCH LIST / CLOSE OUT / ACCEPTANCE