Click here to skip to main content.
scenic picture from Washington state
RESEARCH TOOLSSAMPLE DOCSGOV DOCS › Public Works Project Development Checklist
 
Port Angeles, WA - Public Works Project Development Checklist

Sample Only

Port Angeles, WA
Public Works Department Policy and Procedures
Project Development Checklist

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PROJECT TITLE:

 

PROJ. #

PROJECT LOCATION:

   

JOB COST NUMBER

 

FUNDING PROGRAM:

DESIGN ENGINEERING

$

RIGHT OF WAY

$

CONSTRUCTION ENGINEERING

$

CONSTRUCTION

$

PROJECT TOTALS

$

SOURCE OF PROJECT FUNDING

TIME

STREET FUND

$

 

REAL ESTATE EXCISE

$

 

GRANTS

$

 

LOANS

$

 

OTHER

$

 

PROJECT TOTALS

$

 

PROJECT INITIATION

       

Project need identified by Public , Council , other

   
       

Is there an interest group that should be contacted about the project?

   
       

Should there be a meeting with the public in a particular area?

   
       

What level of media involvement should there be?

   
       

Notice to adjacent property owners of pending project?

   
       

SEPA Checklist to Planning Department as soon as possible.

   
       

Non-Significance Report received from Planning Department

   
     

I-4

Project is on Six-Year Transportation Program

   
       

Project is on City Capital Facility Plan

   
     

I-4

Federal Aid Program Form, Sht 1 of Prospectus sent to WSDOT Local Prog.

   
     

I-4

Program of project approved by appropriate agency

   
             
             

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PROJECT PROSPECTUS

     

II-1

SHEET 1: * Project Information

   
     

II-1

* Description of proposed work and existing facility

   
     

II-1

* Math check on estimate of all phases

   
     

II-1

* Proposed obligation date

   
     

II-1

* Environmental determination

   
     

II-1

SHEET 2: * Geometric design data

   
     

II-1

* Accident data

   
     

II-1

* Environmental considerations

   
     

II-1

* Right of Way and relocation

   
     

II-1

* Water area involvement

   
     

II-1

SHEET 3: * Utility relocations

   
     

II-1

* FAA involvement

   
     

II-1

* Signature

   
     

II-1

PROJECT APPLICATION CHECKLIST

   

CITY/COUNTY AGREEMENT

     

II-2

BILLING ADDRESS:

   
     

II-2

Description of work matches prospectus

   
     

II-2

Construction engineering is within allowable limits

   
     

II-2

Checked math on agreement

   
     

II-2

Federal aid matching percentage

   
     

II-2

Method of financing

   
     

II-2

Agreement signed by Mayor

   
     

I-4

Project programmed

   
       

Project application package to Dist. Local Prog. Engr.:[1-original]

   
     

II-1

* Project prospectus with attachments

   
     

II-2

* City/Councy agreement

   
     

II-2

* Project application checklist completed

   
     

II-2

PE funds authorized by Assist. Secretary for Local Programs

   
             
             
             

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

CONSULTANT SELECTION PROCESS

     

III-1

Independent est. for consult. services and recomm.(request) to City Council

   
     

III-1

Received approval to advertise for consultant services from City Council

   
     

III-1

Advertise for consultant services

   
     

III-1

Developed consultant evaluation selection criteria

   
     

III-1

Select minimum of three firms best qualified

   
     

III-1

Submit request for approval of selected firm to City Council

   
     

III-1

Conduct pre-award audit (if necessary) before negotiations

   
     

III-1

City Council approves selection, negotiation begins

   
     

III-1

Negotiation completed-submit final draft of agmt to City Council

   
     

III-1

Received approval from City Council

   
     

III-1

Agreement signed by consultant

   
     

III-1

Agreement signed by Mayor

   
     

III-1

Notice to proceed sent to consultant

   
     

III-1

Sent copy of agreement to Dist. local Programs Engineer

   

CONSULTANT ADMINISTRATION

     

III-1

Oversee the consultant's work and billings to ensure compl. with agmt

   
     

III-1

Prepare diary to record discussions and visitation with the consultant

   
     

III-1

Consultant billings are checked as to employee class, wage rate, and invoices

   
     

III-1

Payment ledger system

   
     

III-1

Conduct employee interviews

   
       

Post agmt. audit-agreements over $100,000 [approx. $3K-misc constr costs]

   
       

Complete consultant evaluation and place in files

   

ENVIRONMENTAL PROCESS

     

II-4

Categorical exclusion approved by FHWA

   
     

II-4

For environmental assessment submitted SEPA checklist

   
     

II-4

Draft environmental assessment to Assist. Sec. for Local Programs

   
     

II-4

Draft environmental assessment revised

   
     

II-4

Draft environmental assessment approved

   
     

II-4

Draft environmental assessment published

   
     

II-4

Opportunity for public hearing published

   
     

 

II-4

Revised environ. assess. & legal notice to Assist. Sec. for Local Programs

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

ENVIRONMENTAL IMPACT STATEMENT

     

II-4

Notice of Intent published

   
     

II-4

Recommendations of interdisciplinary team to project manager

   
     

II-4

Public involvement plan

   
     

II-4

Data inventory from interdisciplinary team and evaluation

   
     

II-4

Project manager reviews preliminary discipline reports

   
     

II-4

Prelim. Draft EIS to Assist. Sec. for Local Programs

   
     

II-4

WSDOT comments on above

   
     

II-4

Camera ready DEIS to Dist. Local Programs for signature

   
     

II-4

Receive approval to print DEIS

   
     

II-4

Circulation copies to Dist. Local Programs Engineer

   
     

II-4

Publish in Federal Register (min. of 45 days comment period)

   
     

II-2

For State Route: WSDOT approval before advertising for public comment

   
     

II-2

Opportunity for public hearing advertised

   
     

II-4

Prelim. Final EIS & draft record of decision sent to Dist. Local Prog. Engr.

   
     

II-4

Comments from Assist. Secretary for Local Programs

   
     

II-4

Approval to print FEIS

   
     

II-4

FEIS to District Local Programs Engineer

   
     

II-4

Final Approval

   
     

II-4

FEIS circulated

   
     

II-4

Final record of decision approved by FHWA

   

LOCATION AND DESIGN APPROVAL

     

IV-2

Project Prospectus submitted

   
       

Design Report completed and on file

   
       

PROJECT CHECKLIST REVIEWED BY DIRECTOR

   
     

IV-2

Design Report submitted

   
     

IV-2

Pavement design criteria submitted

   
     

IV-2

Public Hearing requirements met

   
     

IV-2

Environmental requirements met

   
     

IV-2

For major bridges: type, size, & loc. submitted to Dist. Local Prog. Engr.

   
     

IV-2

FHWA approved the type, size and location of bridge

   
     

IV-2

For traffic signals: warrants for signal submitted to Dist. Local Prog. Engr.

   
     

IV-2

Design approval notice published

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

RIGHT OF WAY FUNDING AND ACQUISITION

     

III-2

Design hearing requirements completed

   
     

II-5

Approval of right of way plan

   
     

II-5

R/W reloc. plan to Dist. Local Prog. Engr. [NEG. or POSITIVE ]

   
     

II-5

R/W acquisition plan, true cost est., suppl. to City/Co. Agmt.

   
     

II-5

FHWA approval of envir. doc., and cert. that public hearing req. have been met to Dist. Local Prog. Engr. with request for R/W funds

   
     

II-5

Received authorization from Assist. Sec. for Local Programs to acquire R/W.

   

ACQUISITION - [REPEAT FOR EACH PARCEL]

     

II-5

Acquisition procedures approved by Assistant Sec. for Local Programs

   
     

II-5

Relocation procedures approved by Assistant Sec. for Local Programs

   
     

II-5

Documentation file setup for each parcel

   
     

II-5

Appraiser meets WSDOT criteria

   
     

II-5

Set up commitment file

   

APPRAISAL

     

II-5

Landowner given opportunity to accompany appraiser

   
     

II-5

Comparable sales checked

   
     

II-5

Report completed

   

APPRAISAL REVIEW

     

II-5

Date of value determination precedes commencement of negotiations

   
     

II-5

Just compensation approved

   
     

II-5

Review completed

   

NEGOTIATIONS

     

II-5

Private firms negotiators are licensed and have a licensed broker

   
     

II-5

Mailed initial phase of negotiations and relocation assistance eligibility

   
     

II-5

All negotiation inquiries satified

   
     

II-5

Appointment with property owner

   
     

II-5

Owner given written statement of just compensation

   
     

II-5

Settlement contains construction clauses

   
     

II-5

Evidence of clear title

   
     

II-5

Salvage specified

   
             
             

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

RELOCATION

     

II-5

Plan approved by WSDOT

   
     

II-5

Program furnished to person scheduled to be displaced

   
     

II-5

Written notice to vacate

   
     

II-5

Last resort housing

   
     

II-5

Person to be displaced filed an appeal against City/County determination

   
     

II-5

Relocation completed

   
     

II-5

Acquisition completed

   
     

II-5

Administrative settlement documentation completed

   
     

II-5

Copies of deeds in file

   
     

II-5

Sent to Dist. Local Prog. Engr. for WSDOT's certification are:

   
     

II-5

* Letter of certification

   
     

II-5

* R/W project analysis

   
     

II-5

* Federal aid requirement checklist

   

PLANS SPECIFICATIONS AND ESTIMATES

     

III-4

Reviewed commitment and correspondence file

   

WHEN APPLICABLE SECURE FOLLOWING PERMITS, ETC:

     

III-4

Airport roadway clearance FAA

   
     

III-4

Shoreline Permits Local and Coastal Zone Management compliance from DOE

   
     

III-4

For cultural, archeological, historical sites OAHP contacted

   
     

III-4

Plant or animal endangered species from USFWS/NMFS

   
     

III-4

When waters modified or controlled, USFWS and State F&W consulted

   
     

III-4

When stream is affected, permit from DOE and HPA

   
     

III-4

For timber supporting land, permit from DNR

   
     

III-4

When construction might reduce water quality, contact DOE

   
     

III-4

For quarries of 2 acres and 10,000 tines or more DNR contacted

   
       

Sensitive area or wetland involved - local permit needed

   
     

III-4

Water/wetlands - Army Corps of Engineers

   
     

III-4

For navigable waterways, permit from Coast Guard

   
     

III-4

If wetlands are affected, USF & G or Nat. Marine Fish. Services contacted

   
       

NPDES Permit from Fisheries

   
     

III-4

Utility agreements

   
     

III-3

Railway agreements

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PS & E COMPLETED

     

IV-3

Vicinity map

   
     

IV-3

Summary of quantities

   
     

IV-3

Pit quarry stockpile and waste sites

   
     

IV-3

Reclamation plans

   
     

IV-3

Roadway sections

   
     

IV-3

Plans and profiles

   
     

IV-3

Utilities

   
     

IV-3

Structure notes

   
     

IV-3

Signing

   
     

IV-3

Illumination

   
     

IV-3

Bridge plans

   
     

IV-3

Traffic control

   
     

IV-3

Standard plans

   
     

IV-3

Sheets numbered and dated

   
     

IV-3

Each sheet signed and stamped by Prof. Engineer

   
     

IV-3

Bridge plans, design calcs, and soil report to Local Prog. [state A&A only]

   
     

IV-3

Form FHWA-1273 included and latest amendment

   
     

IV-3

Log of test borings

   
     

IV-3

Training requirements

   
     

IV-3

EEO requirement clauses

   
     

IV-3

For steel included Buy America requirement

   
     

IV-3

Traffic control special provisions

   
     

IV-3

Specialty items

   
     

IV-3

General Special provisions and amendments arranged in order & indexed

   
     

IV-3

Project proposal

   
     

IV-3

Federal Aid Proposal Notices (2 pages)

   
     

IV-3

Non-collusion Declaration

   
     

IV-3

Contract

   
     

IV-3

Certification for Federal Aid Contracts (lobbying)

   
     

IV-3

DBE Utilization Certification

   
     

IV-3

Engineer's Estimate complete

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PS & E COMPLETED (Continued)

     

IV-3

Documentation for each item in engineer's estimate

   
     

IV-3

Justification for nonparticipating items

   
     

IV-3

Detailed documentation for lump sum items available in project files

   
     

IV-3

Estimate to Dist. Local Program Engineer

   
     

IV-3

Training goal set by Assist. Sec. for Local Programs

   
     

IV-3

DBE goal set by Assist. Sec. for Local Programs

   
     

IV-3

Approval of local agency supplied materials

   
     

IV-3

Sources approved by City of Port Angeles

   
     

IV-3

Approval of stockpiling by Assist. Sec. for Local Programs

   
     

IV-3

Distribution of prelim. plans as determined by City of Port Angeles

   
     

IV-3

On-site PS & E review (state Ad and Award only)

   
     

IV-3

For tied bids, approval from approving authority

   
     

IV-3

For State Ad and Award, financial resp. letter with PS&E doc. to Dist Engr.

   
     

IV-3

PS & E approved by City Council

   
     

IV-3

* Letter to file by approving authority approving PS & E; or

   
     

IV-3

* Set of stamped, signed dated PS & E on file in local agency office

   
       

PROJECT CHECKLIST REVIEWED BY DIRECTOR OF PUBLIC WORKS

   
     

IV-3

State and federal wage rates added to ad plans

   
     

IV-3

PS & E to Dist. Local Program Engineer

   
             

REQUEST FOR CONSTRUCTION FUNDS

     

II-2

Supplement to City/County Agreement

   
     

II-5

Letter of R/W certification

   
     

II-5

R/W project analysis

   
     

II-5

Letter to Local Program Engr. requesting constr. funds with above attach.

   

LOCAL PERMITS FOR BUILDINGS

       

Building Permits [plumbing, electrical, energy, mechanical, sign, etc.]

   
       

Clearing and grading permit

   
       

Right of Way Constr. Permit [driveways, curs, sidewalks]

   
       

Water system

   
       

Wastewater system

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

LOCAL PERMITS FOR BUILDINGS (continued)

       

Storm systems

   
       

Electrical systems

   
       

Land Use ok for construction

   
       

Other:

   

LOCAL AD AND AWARD - ADVERTISE FOR BIDS

     

IV-4B

Local Programs Contract No. is from Dist. Local Prog. Engr.

   
     

IV-4B

Approval of ad period of less than 3 weeks

   
     

 

City Attorney review and approve contract documents

   
     

IV-4B

Date of publication set for sealed bids [at least 13 days before bid opening]

   
     

IV-4B

Sent "Notice of Contractors" to:

   
     

IV-4B

* Associated General Contractors of America

   
     

IV-4B

* DBE Contractors Association or Supportive Center

   
     

IV-4B

Issued addendum [Delay bid open, if within 1 week]

   
     

IV-4B

Bids opened

   
     

IV-4B

Bid tabulation sheet prepared

   
     

IV-4B

Check submitted bids for tabulation errors

   
     

IV-4B

Completed bid and bidders tabulation sheet with address of all bidders

   
     

IV-4B

Check DBE participation project goals

   
       

Subcontractors listed in bid

   
     

IV-4B

Responsive bid determined

   
     

IV-4B

Contractor qualified

   
     

IV-4B

Contractor registered by Wash. State Dept. of Labor and Industries

   
     

IV-4B

Contractor licensed as required by laws of State of Washington

   
     

IV-4B

Award recommendation made to City Council

   
     

IV-4B

When low bid over engineer's estimate, submittal of justification and letter f award recommendation to City Council

   
     

IV-4B

Supplement approved by Assistant Sec. for Local Programs

   

AWARD OF CONTRACT

     

IV-4B

Contract award date was: [End charges to PE stage]

   
     

IV-4B

Sent "Award Letter" to successful bidder

   
     

IV-4B

Sent "Condition of Award" to successful bidder if DBE goals are set in contract

   
     

IV-4B

Notice of Award sent to Dept. of Labor and Industries

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

AWARD OF CONTRACT (continued)

     

IV-4B

Notify all unsuccessful bidders of bidding results

   
     

IV-4B

Return bid bonds to bidders, except for low first three

   
     

IV-4B

Notify second and third low bidders of holding bid bonds until execution of contract

   

SEND TO DISTRICT LOCAL PROGRAM ENGINEER:

     

IV-4B

* Tabulation of bids

   
     

IV-4B

* Engineer's Estimate

   
     

IV-4B

* Actual versus etimated costs shown in City/County Agreement

   
     

IV-4B

* Award letter

   
     

IV-4B

* DBE utilization certification

   
     

IV-4B

* Estimated date of contract completion

   
     

IV-4B

* FHWA Form 45 for projects greater than $500,000

   
     

V-1B

Contract and contract bond papers to contractor for signature

   
     

CM

"Certificate of Insurance" received from contractor

   
       

CHECKLIST & CONTRACT DOCUMENTS REVIEWED BY DIRECTOR

   
     

CM

Mayor sign contract documents

   
       

City Attorney sign documents

   
     

CM

Notified the contractor by phone of the execution of the contract

   
     

V-1B

Executed copy of the contract sent to contractor

   
       

Executed copy sent to the City Clerk

   
       

Executed copy sent to Public Works files

   
       

Extra copies [6] of signed contract distributed as needed

   
     

CM

Notice to proceed sent to contractor

   
     

CM

Copy of "Notice to Proceed" sent to Dist. Local Prog. Engineer

   
     

CM

Return all other bid bonds to second and third low bidders

   

PRECONSTRUCTION CONFERENCE

     

V-1B

Notice of preconstruction conference sent to: Contractor [ ], Dist. Local Prog. Engr. [ ], Water Utility [ ], Wastewater Utility [ ], Street Div. [ ], Light Dept. [ ], Clallam Road Dept. [ ], Police Dept. [ ], Fire Dept. [ ], U.S. West [ ], Northland Cable [ ], Others:

   
     

V-1B

Preconstruction conference agenda prepared

   
     

V-1B

Preconstruction conference held with minutes sent to: Contractor [ ], Subcontractors [ ], Dist. Local Prog. Engr. [ ], other attending persons [ ], invited but not represented agencies [ ], project file [ ]

   
     

II-7

Training Program

   
     

II-7

* Received from contractor

   
     

II-7

* City approval

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PRECONSTRUCTION CONFERENCE (continued)

     

II-7

Apprentice/Trainee

   
     

II-7

* Approval requested from contractor

   
     

II-7

* City approval

   
     

V-1B

"Record of Material Testing" from WSDOT Material Lab

   
     

V-1B

Contractor provides or is provided copies of permits obtained from agencies and/or prop. owners

   
     

V-1B

* Washington State Dept. of Wildlife/Fisheries - HPA

   
     

V-1B

* Washington State Dept. of Ecology

   
     

V-1B

* Air Pollution Authority

   
     

V-1B

Temporary water pollution control plan approved

   
     

V-1B

Approved contractor's progress schedule

   
     

V-1B

Received railroad insurance from contractor

   
     

V-1B

Construction diary started

   
     

V-1B

Inspector's diary started

   
     

V-1B

"Certification of Materials Origin" received from contractor

   
     

V-1B

Material source approved received

   
     

V-1B

Plans for falsework and forms

   
     

V-1B

* received from contractor

   
     

V-1B

* City approved

   
     

V-1B

Required job site posters placed by contractor

   
     

V-1B

* FHWA 1495 and 1495A - Wage Rate Information

   
     

V-1B

* FHWA 1022 - "Fraud Notice Poster"

   
     

V-1B

* OFCCP - 1420 - "EEO is the Law"

   
     

V-1B

* WISHA LI-416-81-"Safety and Health Protection on the Job"

   
     

V-1B

* Industrial Insurance Poster - LI-242-91

   
     

V-1B

* Your Rights as a Worker - F700-053-000

   
     

V-1B

* Family care and maternity - F700-025-000

   
     

V-1B

* Approved "Statement of Intent to Pay Prevailing Wages"

   
     

V-1B

* Copy of wate rates from contract documents

   
     

V-1B

Daily construction signing records started [Checked twice daily and recorded]

   
     

V-1B

Weekly statement of working days started

   
     

V-1B

Material acceptance sampler appointed

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PRECONSTRUCTION CONFERENCE (continued)

     

V-1B

Material independent assurance sampler appointed

   
     

V-1B

Office engineer for progress estimates and final records appointed

   
     

V-1B

Scale certification

   
     

V-1B

Daily scale check

   
     

V-1B

Received FHWA Form 1391 for July from contractor and subcontractors

   
     

V-1B

FHWA Form 1392 prepared and sent to District Local Programs

   
     

V-1B

Received "Request to Sublet Work" and "Subcontractor or Agent Cert." from contractor

   
     

V-1B

Approval request to sublet, if within 70% limit

   
     

V-1B

Received "Intent to Pay Prevailing Wages" from contractor and all subs and agents

   
     

V-1B

Received approved "Intent to Pay" from Labor and Ind. before 1st payment

   
     

V-1B

Checked first certified payroll from contractor and subs to ensure paying prev. wages

   
     

V-1B

Randon check of each successive payroll

   
     

V-1B

Monthly wage rate interviews conducted

   
     

V1-B

Checked employee wage rate vs cert. payroll & L.&I. approved rate

   

CHANGE ORDERS

     

V-1B

FHWA approval required when change order will alter the termini, character, or scope of work. Approval must be obtained before effective date of change order to be eligible for federal participation.

   
     

V-1B

Prepare change order that details basis and need for the change

   
     

V-1B

Extension of time approved in days for each change order is listed

   
     

V-1B

Change order signed by contractor

   
     

V-1B

Change order signed by surety, if required

   
     

V-1B

Verbal approval obtained from City

   
     

V-1B

Change order signed by Public Works Dir. only, if less that $5,000

   
     

V-1B

Change order signed by City Mgr, over $5,000,less than 15% under $100,000

   
     

V-1B

Change order signed by City Mgr, over $5,000,less than 10% over $100,000

   
     

V-1B

Change order signed by Council, as above and over $100,000 total CO

   
     

V-1B

Original to contractor

   
     

V-1B

Copy of approved CO to Dist. Local Program Engr.

   
     

V-1B

Supplement to City/County Agreement approved by Assist. Sec. for Local Programs

   
             

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

MONTHLY PAY ESTIMATES

     

V-1B

Verified and documented that DBE is performing a commercially useful function prior to making a monthly payment

   
     

V-1B

Prepare estimate

   
     

V-1B

Checked estimate by City Engineer

   
     

V-1B

Estimate sent to Contractor

   
     

V-1B

Estimate received back from contractor signed

   
     

V-1B

All "Intent to Pays" received (first month) prior to payment

   

OVERVIEW OF DBE WORK

     

V-1B

Verify work being done as per Condition of Award Letter

   
     

V-1B

Conduct on-site review(s) of each DBE to determine if the DBE is performing a commercially useful function (CUF)

   
     

V-1B

Change orders that affected DBE work checked

   
     

V-1B

DBE goal change approved by Assist. Sec. for Local Programs

   

OVERVIEW OF EEO:

     

V-1B

Agency designates an EEO officer

   
     

V-1B

Conduct on-site compliance review

   
     

V-1B

Monitor CC-257 forms each month for each trade

   
     

V-1B

Notify contractor of compliance or non-compliance with contract provisions

   
     

V-1B

Assured EEO signs are posted

   

PROJECT COMPLETION

     

V-1B

Prefinal inspection by City inspector and contractor

   
       

Final inspection by Water

   
       

Final inspection by Wastewater

   
       

Final inspection by Street

   
       

Final inspection by others

   
     

V-1B

Final inspection by City Inspector and Contractor

   
     

V-1B

Report on Non-American Made Material (Stand. Spec 1-06.5) received from contractor

   
     

V-1B

Notice of completion to contractor

   
     

V-1B

Extension of time request with justification received from contractor

   
     

V-1B

Extension of time granted, in days

   
     

V-1B

Extension of time refused, days and liq. damages

   
     

V-1B

Letter sent notifying contractor of assessed liquidated damages

   
     

V-1B

Copy of completion notice to Assist. Sec. for Local Prog. reqesting inspection and acceptance by WSDOT and FHWA

   

    PROJECT DEVELOPMENT CHECKLIST

    CITY OF PORT ANGELES PUBLIC WORKS

CONTRACT

LOCAL

FUNDS

DAY LABOR

LOCAL

FUNDS

CONTRACT

FEDERAL

FUNDS

L.A.G

DIV.

    ACTIVITY

DATE

DONE

DATE TO

WSDOT

PROJECT COMPLETION (continued)

     

V-1B

Contractor submitted claim(s)

   
     

V-1B

No claims submitted by contractor

   
     

V-1B

Notice of Completion sent to Dept. of Revenue [Proj. over $20,000]

   
     

V-1B

Notice of Completion sent to Dept. of Labor and Industries

   
     

V-1B

FHWA Form 47, required YES or NO

   
     

V-1B

FHWA Form 47 received from contractor

   
     

V-1B

Received "Affidavit of Wages Paid" from contractor and subs

   
     

V-1B

Received "Affidavit of Amount Paid to DBE Participants" from contractor

   
     

V-1B

Completed "Report of Contractor's Performance" for contractor an subs

   
     

V-1B

As built plan completed and on file in Public Works office

   
     

V-1B

Final record book #1 completed

   
     

V-1B

Final pay estimate received from contractor

   
       

PROJECT CHECKLIST REVIEWED BY DIRECTOR OF PUBLIC WORKS

   
     

V-1B

Comparison of preliminary and final quantities made to City Council with final payment

   
     

V-1B

Material certification form to City Council

   
     

V-1B

Final estimate approved by the City Council

   
     

V-1B

Final payment paid to Contractor

   
     

V-1B

Release received from Dept. of Labor and Industries

   
     

V-1B

Release received from Dept. of Revenue

   
     

V-1B

Released retainage from escrow or mailed check to contractor

   

PROJECT CLOSURE

     

V-2

Completion letter to Dist. Local Prog. Engr. (within 15 days of completion)

   
     

V-2

Final billing to Dist. Local Prog. Engr. (within 90 days of completion)

   
     

V-2

Final field inspection by FHWA area Mgr. and DLPE (deficiencies in FHWA 1446C)

   
     

V-2

Resolve deficiencies found during the field inspection

   
     

V-2

Informed by Dist. Local Prog. Engr. of WSDOT approval of final billing

   
     

 

     
             
             

PW-402_12 [11/93]