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Port Angeles, PW Dept - Change Orders on Construction Contracts

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Port Angeles, WA
Public Works Department Policy and Procedures
Change Orders on Construction Contracts

PW-404

1.0 PURPOSE:

    1.1 To provide instructions to field inspectors and office personnel on procedures for contract change orders.

    1.2 To improve recordkeeping on construction projects.

    1.3 To provide a uniform method for contract change orders

2.0 ORGANIZATIONS AFFECTED:

    2.1 Public Works Engineering staff

    2.2 Engineers and Architects on City managed construction projects

3.0 POLICY:

    3.1 All revisions, clarifications, field requests and field authorizations for construction contracts shall be documented using the "DESIGN CLARIFICATION/VARIATION/REQUEST/FIELD AUTHORIZATION" form.

    3.2 All change orders to contracts shall be approved in accordance with City Council Resolution No. 7-91 , PW-404_01.

4.0 DEFINITIONS:

    4.1 DCVR: Design Clarification/Variation Request/Field Authorization.

5.0 PROCEDURES:

    5.1 A construction contract change order maybe initiate by the Contractor, City inspector, or Architect/Engineer by using the DCVR form, PW-404_02.

    5.2 The person completing the form shall fill in all areas of the form and sign the request.

    5.3 The paperwork flow on the change order shall proceed as shown on the attached diagram, PW-404_03.

    5.4 The change order form is PW-404_04.

6.0 APPENDIX:

    6.1 City Council Resolution No. 7-91 PW-404_01 [3/91]

    6.2 The "Design Clarification/Variation Request/Field Authorization" Form PW-404_02 [10/95]

    6.3 Procedure flow for Change Orders PW-404_03 [10/95]

    6.4 Change Order Form PW-404_04 [10/95]

    6.5 DCVR Request Log PW-404_05 [10/95]