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Kittitas County Travel Policy

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Kittitas County, WA Travel Policy

Purpose

The travel policy allows County employees who will travel on County business to be reimbursed for expenses incurred.

Policy

Reimbursement will be allowed for meals at meetings or formal training sessions that are held away from a traveler's regular work place. Meals are reimbursed only if you are in travel status at 6:30 AM to 6:30 PM. Meals are reimbursed as follows:

    Breakfast $ 8.00
    Lunch $ 9.00
    Dinner $15.00

You will need to check with your supervisor to see if your department requires receipts for meal reimbursement.

Mileage between points in the state is to be from actual odometer readings. If an odometer reading is not available, use figures from the mileage chart shown from the latest Department of Transportation map. Any additional "vicinity" miles should be shown as a separate figure on the Claim for Expenses form.

Travel authorization approved in advance by the Board of County Commissioners will be required for all County employees under the following situations:

  1. For all out-of-state travel; and

  2. If the total cost including meals, lodging, mileage, registration and incidental expenses will exceed $500 per person.

Travel authorization forms are available from your supervisor.

The County will reimburse up to $77 for a daily motel rate. If your motel reimbursement exceeds the above rate you must complete an exception to maximum lodging amount form obtained from your supervisor. If the County has paid for your motel in advance you will be required to return the motel receipt to the County Auditor's Office.

Procedures

Receipts are required for most expenses and Claim Expense forms must be filled out and turned into your supervisor. Claim Expense forms are available in the Auditor's Office.

Refer to the Travel Policy Book for further information.