Personal Services Contracting Manual for Ports

Personal Services Contracting Manual for Ports

The Manual is available in Adobe PDF format. ( 901KB) To purchase a paper copy of the Manual, please fill out the order form on the MRSC Publications page.

In 2008, the Washington State Legislature adopted legislation (codified primarily in Chapter 53.19 RCW) designed to improve public contracting for port districts. The focus of this legislation is personal service contracting by port districts:

The legislature hereby establishes a policy of open competition for all personal service contracts entered into by port districts unless specifically exempted under this chapter. It is further the intent to provide differentiation between the competitive procurement procedures for personal and professional services contracts.

This legislation directed the Municipal Research and Services Center (MRSC) to develop guidelines for the effective and efficient management of personal service contracts in cooperation with the Washington Public Ports Association (WPPA). Chapter 53.19 RCW also directs that ports entering into or amending personal service contracts after January 1, 2010 must follow the policies adopted by their commission, which must be based on those guidelines.

Personal Services Contracting Manual for Ports Appendices

This set of appendices includes a comprehensive set of sample documents from various port districts and reference materials from non-port entities. All documents are in Adobe PDF format () unless otherwise noted.

Disclaimer
The sample documents in these appendices are presented solely as examples of what the contributing port districts have used. No representation is made that these are specifically applicable to another port's unique contracts or contracting procedures. Be sure to review any of these documents with your port's legal counsel before use. (Note: PSC = Personal Services Contracting)

Appendices A: Included Only In the Manual

Appendices B: Quick Start Helps (4 Documents) (Also Included in Chapter 2 of the PSC Manual)

• Appendix B1: Personal Services Contract Flow Chart
• Appendix B2: Personal Services Contract Size Chart
• Appendix B3: Sample Formal Competitive Selection Process Schedule
• Appendix B4: Personal Service Contract File Checklist

Appendix C: Annotated 2008 Legislation (SSHB 3274) (1 Document)

• SHB 3274 - Annotated

Appendices D: Sample Policy and Procedure Documents (10 Documents)

• Appendix D1: Olympia Personal and Professional Services Selection Suite
• Appendix D2: Olympia Delegation of Authority Resolution
• Appendix D3: Olympia Consultant Services Procedure
• Appendix D4: Seattle Ethics Policy
• Appendix D5: Tacoma Personal Services Exemption Resolution
• Appendix D6: Everett PSC Guidelines
• Appendix D7: Everett Contract Tracking Spreadsheet
• Appendix D8: Everett PSC Procedures
• Appendix D9: Tacoma A-E Procedures
• Appendix D10: Seattle PSC Audit Resolution

Appendices E: Sample Personal Service Contracting Documents (22 Documents)

• Appendix E1: Sample Terms and Conditions ()
• Appendix E2: Everett Documentation Checklist ()
• Appendix E3: Everett Performance Evaluation Form ()
• Appendix E4: Fee Guidelines
• Appendix E5: Hoodsport RFP Sample
• Appendix E6: Tacoma RFP Sample
• Appendix E7: Hoodsport Contract Sample
• Appendix E8: Olympia RFP Evaluation Summary
• Appendix E9: Olympia Matrix for Panel Review & Selection
• Appendix E10: Olympia Memo to Selection Panel
• Appendix E11: Olympia Professional Services Agreement Template
• Appendix E12: Olympia RFQ Ad Seattle Journal of Commerce
• Appendix E13: Olympia RFQ Advertisement
• Appendix E14: Olympia RFQ Selected Firm Letter
• Appendix E15: Olympia RFQ Services Rejection Letter
• Appendix E16: Olympia RFQ Template
• Appendix E17: Olympia RFQ Template for Security Projects
• Appendix E18: Olympia Short Listed Firms Letter
• Appendix E19: Tacoma Public Works Contract Completion
• Appendix E20: Seattle RFQ Sample
• Appendix E21: Proposer Certifications
• Appendix E22: Panel Members Certification

Appendices F: Sample Non-Port Reference Documents (5 Documents)

• Appendix F1: Sound Transit RFP Finance & Federal Audit Services
• Appendix F2: DRAFT WSDOT Consultant Manual
• Appendix F3: Local Agency Guidelines Chapter 31
• Appendix F4: OFM Best Management Practices
• Appendix F5: Chapter 15 SAAM (State Administrative & Accounting Manual - OFM)